Executive Assistant - 14-month Term
LRO Staffing
Date: 15 hours ago
City: Ottawa, ON
Salary:
CA$32.25
-
CA$35.75
per hour
Contract type: Full time

About the Opportunity
LRO Staffing is supporting a reputable national organization based in Ottawa in the recruitment of an Executive Assistant to join their Financial Services team. This is a 14-month contract opportunity designed to cover a maternity leave, offering an excellent opportunity for an experienced and highly organized administrative professional to provide executive-level support within a dynamic and mission-driven environment. This hybrid role is ideal for a self-motivated individual with a keen eye for detail, a collaborative mindset, and a passion for supporting operational excellence. The successful candidate will serve as a key resource to the Chief Financial Officer (CFO), overseeing a broad range of administrative, scheduling, governance, and documentation-related responsibilities.
Duties include but are not limited to:
The successful candidate will have the following:
Required:
How to Apply
Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 18309.
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.
#LI-Hybrid
LRO Staffing is supporting a reputable national organization based in Ottawa in the recruitment of an Executive Assistant to join their Financial Services team. This is a 14-month contract opportunity designed to cover a maternity leave, offering an excellent opportunity for an experienced and highly organized administrative professional to provide executive-level support within a dynamic and mission-driven environment. This hybrid role is ideal for a self-motivated individual with a keen eye for detail, a collaborative mindset, and a passion for supporting operational excellence. The successful candidate will serve as a key resource to the Chief Financial Officer (CFO), overseeing a broad range of administrative, scheduling, governance, and documentation-related responsibilities.
Duties include but are not limited to:
- Provide executive-level administrative support to the CFO, including managing a complex calendar, preparing and coordinating documentation, and overseeing critical timelines in the financial cycle
- Coordinate and prepare materials for internal financial committees, including the Finance Committee and the Retirement Plan Committee (e.g., meeting logistics, agendas, minutes, speaking notes, background documentation, and member onboarding)
- Act as the custodian of all committee documentation, ensuring accurate records for compliance, continuity, and audit purposes
- Draft, revise, and review financial documentation and corporate communications on behalf of the CFO
- Prepare documentation for board-related financial matters and manage invoice and travel arrangements for the CFO
- Support the contract management process including document tracking, approvals, records retention, and system training
- Maintain internal communications platforms and intranet pages related to Financial Services
- Coordinate team meetings, retreats, and special projects in collaboration with the broader Corporate Services function
The successful candidate will have the following:
Required:
- 3-4 years of experience in a similar executive support role with responsibilities in financial or committee administration
- Demonstrated ability to work with high-level executives and confidential materials with discretion and professionalism
- Exceptional organizational skills with the ability to prioritize competing deadlines
- Strong interpersonal and communication skills with diplomacy and tact
- Proficiency in Microsoft Office Suite and comfort with digital records management tools
- Strong written communication skills in English; bilingualism in French is considered an asset
- Excellent attention to detail and comfort working independently in a fast-paced, deadline-driven environment
- Previous experience supporting financial leadership or committee work
- Familiarity with contract administration, board governance processes, or pension plan coordination
- Knowledge of SharePoint or other internal knowledge/content management platforms
- Education in administration, office management, or project coordination
- Working knowledge of privacy protocols and document handling best practices
- Location: Downtown Ottawa
- Work Arrangement: Hybrid – 2 days in office per week (Wednesdays plus one day of choice)
- Duration: 14-month contract beginning ASAP
- Hours: 35 hours per week (Monday to Friday, 8:30 a.m. – 4:30 p.m.)
- Compensation: $32.25 - $35.75
How to Apply
Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 18309.
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.
#LI-Hybrid
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