Technical Record Coordinator
Execaire Aviation
Date: 13 hours ago
City: Dorval, QC
Contract type: Full time
Position Overview
The Technical Record Coordinator will ensure that all required documentation is controlled, complete, and ready for aircraft delivery.
What You Will Do
The Technical Record Coordinator will ensure that all required documentation is controlled, complete, and ready for aircraft delivery.
What You Will Do
- Provide proficient MS Office Suite support including advanced word processing (text, tables, import/export, linking, templates), Excel spreadsheets (intermediate skill, set-up and data input, formatting, charts, graphs, statistics, import/export linking), PowerPoint presentation (intermediate skill, text, import/export, animation, linking, slideshow), and Outlook (email management, scheduling, contact management)
- Provide efficient office administration including correspondence management, filing, management, photocopying, and faxing
- Prepare meeting minutes
- Ensure appropriate electronic security and sensitivity handling of directories, folders, and files
- Retrieve productivity and timekeeping information from JDE
- Import JDE reports into MS Excel spreadsheets
- Process Mobile Repair Party (MRP) and Field Team (FT) travel claims
- Process electronic forms (EAF’s, ECF’s, ERR’s, LTF’s, NSPR’s. OTR’s, MJR’s and Travel Claims)
- Import timekeeping for local groups in Kronos payroll system
- Assist production and support personnel with administrative matters including completion and submission of forms, timesheets, and providing liaison with Human Resources staff
- Provide courtesy support, reception, and assistance for customer visitors
- Maintain notice board postings
- Answer phones and take messages for local phone group
- Maintain and replenish office supplies
- Assist managers with office administration and clerical tasks
- Undertake recurrent or upgrade training as required
- Provide clerical support to other departments on occasion
- Other duties as assigned
- Bilingual in English and French
- Minimum one year experience in a clerical and/or administrative position
- High school leaving certificate or equivalent with Business Course credits (or related continuing education credits)
- Intermediate MS Office training (Microsoft Word, Excel, PowerPoint, and Outlook)
- Familiarity or basic skill in MS Access Database and/or MS Project are assets
- Above average organizational and inter-personal skills are essential
- Initiative, attention to detail, and ability to maintain confidentially are also essential
- Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), Secret Level II Security Clearance through PSPC- Contract Security Program, and Transport Canada RAIC clearance.
- Competitive supplemental health and dental benefit effective from date of hire
- Free access to a virtual doctor (24/7) as a member of the company benefits plan
- RRSP matched by the company
- Employee Assistance Program
- Great task diversity and unique challenges
- Social activities for all employees (BBQ, Celebration of Diversity & Inclusion events, Holiday lunch, etc.)
- A great TEAM!
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