Business Support Specialist

We are growing and looking for a Business Support Specialist to provide comprehensive administrative, operational, and financial support to our Power Distribution team. This is a key role that helps ensure the smooth and efficient operation of our growing organization. You must have a great attitude, a willingness to learn and the following requirements to be considered for the role.

Qualifications:

•  5+ years of experience in a business support, accounting, or operations support role. 

• Previous work experience within power distribution, utilities, engineering or other related fields is considered an asset


• Strong understanding of administrative, operational, and financial processes


• Excellent organizational and time management skills with the ability to prioritize tasks


• High level of discretion and confidentiality


• Strong written and verbal communication skills


• Ability to work independently and collaboratively in a fast-paced environment dynamic environment

Duties and Responsibilities:

• Assist in managing special projects and company initiatives


• Coordinate internal and external meetings


• Liaise with various departments to ensure timely flow of information


• Oversee day-to-day administrative operations to optimize management team time and productivity


• Coordinate and manage schedules and other communications


• Prepare reports, presentations, and materials for internal and external meetings


• Act as a liaison between the Business Leader and internal teams, clients, and stakeholders


• Manage confidential and sensitive information with discretion


• Liaise with accounting and finance teams to ensure accuracy and compliance


• Assist with financial analysis, budgeting, forecasting, and reporting


• Monitor project budgets, expenditures, and other financial materials, providing regular updates to the Business Leader


• Support vendor management, contract administration, and procurement processes