administrative assistant

Overview

Languages

Bilingual

Education

• No degree, certificate or diploma
  
  

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Health care institution, facility or clinic
  
  

Responsibilities

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Record and relay information
• Provide basic information to clients and the public
• Perform clerical duties, such as filing and sorting and distributing mail
• Obtain and process information required to provide customer service
• Calculate billing charges
• Receive and issue payments
  
  

Experience and specialization

Computer and technology knowledge

• Electronic medical records
• Google Docs
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• MS Office
• Electronic mail
• Word processing software
  
  

Area of specialization

• Correspondence
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Sitting
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Reliability
• Time management
• Due diligence
• Efficient interpersonal skills
• Maturity
  
  

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits
  
  

Financial benefits

• Life insurance
  
  

Other Benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available