Operations Administrative Assistant (Contract)

Primary Job Posting Location:

Burlington, Ontario Canada

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Job Description

Job Summary

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. He/She may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. He/She may deal with confidential material on a regular basis.

Job Type: Full-Time | Fixed-term of one year

Location: In-person - 1022 CHAMPLAIN AVENUE, BURLINGTON, ON L7L 0C2, Canada

Schedule: Monday to Friday, 9:00AM - 17:30PM EST (flexibility required as schedule can be changed as per business need & requirement)

Responsibilities

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.
• Assist other department as needed
  
  

Requirements & Qualifications

• High School Diploma, GED, or International equivalent
• 2+ years' office warehouse support experience - Preferred
• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
• GDP (Good Distribution Practice) & GMP (Good Manufacturing Practice) knowledge - Preferred
• Previous healthcare experience - Preferred
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Accurate and rapid data entry
  
  

UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.