Operations & Office Coordinator

Position: Operations & Office Coordinator

Location: Ontario, Mississauga

Position Type: Full-Time, Hybrid In-Office 4 days per week

Compensation: $60,000 - $70,000 CAD Annually

About EVS Canada Ltd.:

EVS Canada Ltd. is a national leader in premium beverage services and the exclusive Canadian partner for Nespresso Professional, nunshen tea, and Nayka water. With a presence across multiple provinces and a reputation for exceptional service, we’re a growing organization built on innovation, agility, and quality.

The Operations & Office Coordinator is responsible for supporting day-to-day business operations across Ontario (ON), while contributing to national initiatives spanning British Columbia (BC) and the Prairies (PR). This role ensures smooth coordination between internal teams by overseeing office administration, inventory, financial transactions, technical dispatching, and brand operations. 

A collaborative approach with an ability to be solution-driven, particularly in support of the Sales team, is critical for success in this role. The coordinator plays a key part in maintaining communication, supporting cross-functional execution, and ensuring service and operational efficiency. 

The Role (including but not limited to): 

Operational Support 

• Accounting & Financial Administration 
• Manage Accounts Payable (A/P) and Accounts Receivable (A/R), including aged receivables and payment collections 
• Perform bank deposits and assist with account reconciliations alongside the accounting team. 
• Technical & Service Coordination 
• Assign and dispatch Nayka service orders for the ON team. 
• Manage routing and TQM coordination for ON, BC, and PR regions. 
• Support accounts receivable processes related to service transactions across all territories. 
• Inventory Oversight 
• Manage inventory for Nespresso, Nayka, and Nunshen products in the ON office. 
• Oversee inventory control for in-house brands across ON, BC, and PR. 
• Generate bi-weekly inventory reports for Nunshen and Nayka for Sales Managers and leadership. 
• Nunshen Brand Management 
• Lead Nunshen tea operations across all regions, including forecasting, ordering, financial tracking, and fulfillment. 
• Manage order processing, packing, and shipping. 
• Handle all accounts receivable and payable related to Nunshen transactions. 

Sales Support 

• Sales Coordination 
• Track free goods and help maintain showroom 
• Support sales teams with product, material, and communication logistics across territories. 
• Coordinate office shipping and receiving. 
• Provide updates on machine arrivals, pending installs, and other relevant information. 
• Develop an efficient flow to organize scheduling, communication touchpoints and daily tasks. 

Office Management & Administration 

• Oversee day-to-day office operations, including leases, utilities, and general upkeep of the ON office. 
• Manage general office supplies. 
• Coordinate all shipping, receiving, and mail distribution for the office. 
• Lead onboarding logistics for new hires in ON, including onboarding materials, laptop setup, Nunshen demo kits, and welcome packages. 
• Collaborate with teams to identify and support improvements in office functionality and operational efficiency. 
• Contribute to a positive and proactive office environment through effective task management and team collaboration. 

Why Join EVS Canada Ltd.? 

·      Growth Potential: Be part of a company that invests in its people 

·      Compensation: Competitive base salary + commissions 

·      Car Allowance: Based on mileage

·      Monthly Phone Allowance

·      Comprehensive Benefits: Medical, dental, and vision coverage 

·      RRSP Program: Employer will match up to 5% 

·      Work-Life Balance: Paid holidays, generous time off, and hybrid flexibility 

·      Supportive Culture: Collaborative team, national exposure, and room to grow

We’re looking for someone who enjoys keeping things running smoothly, loves being part of a team, and is ready to roll up their sleeves to make an impact. If this sounds like you, we’d love to hear from you!

Please note: We appreciate all applications, but we’ll be reaching out only to candidates whose experience and qualifications best match our needs.