Project Coordinator – HR Projects

We’re looking for an organized and proactive Project Coordinator to join our HR team. In this role, you’ll work closely with the Manager of HR Projects to support the planning, execution, and delivery of key initiatives across HR, Payroll, and Benefits. You will also collaborate with our Change Management Business Partner to ensure seamless adoption and communication of project-related changes across the organization.

This is an exciting opportunity to be involved in high-impact projects, including internal process improvements and M&A activity, while helping to drive operational excellence across the HR function.

Key Responsibilities

Project Coordination & Support

• Assist in the coordination and tracking of HR-led projects from initiation through completion
• Develop and maintain detailed project plans, timelines, task trackers, and status reports
• Schedule meetings, prepare agendas, and document action items for project teams and stakeholders
• Follow up on deliverables to ensure timelines and milestones are met
  
  

HR Acquisitions Support

• Support HR project work related to company acquisitions, including due diligence, onboarding planning, and integration activities
• Assist with data collection, documentation, and communication efforts during transition periods
  
  

Change Management Collaboration

• Work closely with the Change Management Business Partner to coordinate communication strategies, stakeholder engagement, and training plans
• Help ensure consistent messaging and smooth change adoption for HR-related initiatives
  
  

Documentation & Reporting

• Create and maintain project documentation including SOPs, process maps, and user guides
• Prepare summary reports, presentations, etc. for leadership and stakeholders
  
  

Cross-Functional Coordination

• Help identify project risks or blockers and escalate issues as needed
• Communicate with internal departments such as Payroll, Benefits, HR, and IT to support alignment and delivery of project goals
  
  

Requirements

• Post-secondary education in Human Resources, Business Administration, or related field
• 2+ years of experience in a project coordinator, HR coordinator, or similar role
• Experience supporting HR or organizational change projects is an asset
• Strong organizational skills and ability to manage multiple tasks and priorities
• Excellent communication skills (verbal and written)
• Proficient with presentation and planning tools.
• Team-oriented with a proactive and solution-focused approach
• Occasional travel within Canada and the United States may be required
  
  

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]