Accounts Receivable Clerk

POSITION SUMMARY

Reporting directly to the Accounting Manager, Operations, the Accounts Receivable Clerk is responsible for processing, tracking and reconciling accounts receivable transactions while ensuring financial accuracy, timely collections and respectful communication with community members and external partners. This role requires strong attention to detail, intermediate level accounting knowledge and critical thinking skills.

EDUCATION/EXPERIENCE

• Post-secondary education (Certificate or Diploma) in finance/accounting is required
• Certified aboriginal Financial Management (CAFM) certification is an asset
• A minimum of 2 years of experience in an accounting department working in accounts receivable, collections, utilities, and cash receipting
• Experience working with Indigenous communities/people considered an asset
• Equivalent combination of education, training and experience may be considered

REQUIREMENTS

• Criminal Record and Credit Checks with results acceptable to Westbank First Nation (WFN)
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

JOB DUTIES/RESPONSIBILTIES

• Generates and issues invoices and statements for various revenue sources (service fees, rentals, agreements, funding contracts)
• Liaises with department managers to ensure that all invoices are issued properly, on time, and credited to the correct revenue code
• Applies debit and credit adjustments to accounts as authorized by management
• Maintains accounts receivable for employees owing on rent or other amounts owing to WFN
• Follows up on collections of overdue Accounts Receivable (AR)
• Completes monthly reconciliation of the Accounts Receivable and Utilities sub ledger to the general ledger control accounts, preparing any adjusting entries as required
• Liaises with the Funding Coordinator to ensure that all funding contracts and agreements are accrued correctly
• Provides support and guidance to the Financial Services Clerk on the data entry of AR invoices
• Completes the monthly reconciliation of all Indigenous Services Canada and Crown-Indigenous Relations and Northern Affairs Canada funding agreements
• Processes year-end working papers including bad debt analysis as required
• Maintains filing and records keeping systems to support the responsibilities of the position as required
• Provides back-up support to other Accounting team members and the central cashier desk in the performance of the job duties as required
• Maintains filing and records keeping systems to support the responsibilities of the position as required
• Provides back-up support for the Utilities Coordinator in the performance of the following:

o Ensures customer information is up to date; New accounts added in a timely manner and deleted as required

o Issues all invoices, statements and past due notices

• Performs all duties and responsibilities in accordance with the WFN policies, standards, and procedures, and as assigned by the Accounting Manager, Operations

KNOWLEDGE/SKILLS/ABILITIES

• Ability to multi-task and prioritize workload
• High degree of accuracy and attention to detail
• Ability to take direction and work with senior managers
• Proven working knowledge of Microsoft Office (Excel, Word, Outlook, etc.)
• Demonstrates strong verbal and written communication skills
• Ability to organize, prioritize, control workload and meet deadlines