Operations Office Support

Full Time

The Operations Office Support plays a key role in assisting the Operations Administrative Assistant with a variety of administrative tasks. This position ensures smooth and efficient office operations, supports organizational growth, and maintains a high standard of professionalism, confidentiality, and communication with internal and external stakeholders. The role requires a proactive individual who can take direction while also working independently to achieve departmental objectives. Additional duties may be assigned as needed.

Job responsibilities include, but are not limited to:

• Coordinate office activities and ensure compliance with company policies and procedures

• Provide administrative support to multiple departments

• Generate purchase orders (P.O.s) for local and import growers, monitor inbound shipments, and record inbound freight details

• Submit timely and accurate reports

• Maintain and update databases for incoming P.O.s and daily receipts

• Monitor and record contract or market prices for each line item

• Ensure P.O. prices, invoices, confirmations of sale, and inspection certificates are current

• Upload manifests, bills of lading (B.O.L.), and inspection certificates to the server

• Check and update the Quality Report Cumulative database

• Distribute quality reports and failed inspection certificates to growers

• Format and organize reports and documentation to ensure accuracy and consistency before vendor submission

• Maintain both physical and electronic filing systems for efficient storage and retrieval

• Extract and analyze data to prepare supporting reports for departmental use

• Provide backup coverage for department colleagues as needed

• Monitor and replenish office supplies used within the department

• Ensure the confidentiality and security of all sensitive files and documentation
  

Qualifications:

• Knowledge of Microsoft Excel. Experience with Famous Software and the produce industry is an asset

• Strong computer and data entry skills with high attention to accuracy

• Excellent organizational, time management, and problem-solving abilities

• Capable of managing multiple tasks with great attention to detail

• Self-motivated and able to work independently with minimal supervision

• Willingness to take initiative and ownership of responsibilities

• Availability to work on Saturdays and holidays as required

Please email your resume to: [email protected] or contact us at (519) 398-3103