Office Coordinator

Office Coordinator, Metrotown, British Columbia

When you join our team as an Office Coordinator, you will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments.

What You’ll Do

• Serve as the first point of contact, warmly greeting visitors and callers with a professional and courteous demeanor.
  
• Manage front desk operations, including screening voicemail messages and responding to general office inquiries.
  
• Maintain a clean, organized, and welcoming reception area and communal office spaces.
  
• Manage kitchen operations, including running the dishwasher, cleaning surfaces, and regularly emptying and maintaining refrigerators.
  
• Prepare, receive, and distribute all incoming and outgoing mail and courier packages.
  
• Monitor and maintain the office floor plan; support desk, meeting room, and car reservations for internal visitors.
  
• Oversee visitor management, ensuring guests are properly signed in and out and provided with visitor passes.
  
• Order and maintain inventory of office, kitchen, and reception supplies, including beverages and meeting refreshments.
  
• Act as the primary liaison with the cleaning company, addressing service needs and coordinating monthly and quarterly deep cleaning services.
  
• Coordinate meeting logistics, including booking conference rooms, arranging catering, and providing setup and cleanup support.
  
• Arrange catering for office events, team celebrations, and birthday gatherings; serve as the dedicated catering point of contact for office events.
  
• Actively participate as a member of the office social committee, assisting with the planning and execution of social events and initiatives.
  
• Act as liaison with building management and security; support facilities matters, including health and safety requirements.
  
• Work closely with IT to ensure all meeting room equipment (screens, video conferencing tools, etc.) is functional, and proactively address technical issues before meetings.
  
• Provide support for onboarding activities for new employees.
  
• Assist the Executives and managers with administrative tasks, including expense collection, special events, and ad hoc projects.
  
• Manage office supply vendors and assist with budgeting, invoicing, and general bookkeeping procedures.
  
• Monitor meeting room usage and assist in maintaining shared file databases.

What You Offer

• Experience in reception / office coordination.
  
• 5+ years’ experience as an administrative professional.
  
• Advanced proficiency in Microsoft Office (Outlook, Word & Excel)
  
• Experience working in a large public company is preferred, as is experience in the resources/industrial products sector.
  
• Good judgement - demonstrated track record of making sound and timely decisions.
  
• Professional demeanour – poised, calm, efficient, and capable of managing multiple priorities and situations.
  
• Communications – articulate with strong writing and editing skills.
  
• Willing to provide support outside of normal working hours as required.
  
• Team player - proven ability to effectively collaborate with internal and external teams.
  
• Anticipatory – able to use intuition and observation to see what is ahead and required and act accordingly.
  
• Accurate and detail-oriented – Able to produce accurate and complete information.
  
• Can-do attitude - able to meet challenges, handle pressure, and resolve problems while maintaining a positive, focused outlook.

Who We Are

Interfor is a growth-oriented forest products company, operating in all major forest products markets across North America. We offer one of the most diverse lines of wood products to customers around the globe, produced in safety-focused, world-class facilities. We strengthen and contribute to the local economies, build value for our employees and customers, and operate with world-leading sustainable forest management practices. We are proud to produce sustainable building materials that contribute to a healthy and sustainable future. Check out www.interfor.com to learn more about our approach to sustainability.

Interfor is one of the largest forest products companies in the world and we’re growing in exciting directions. Come be a part of our success! #StartHereGoFar

What We Offer

Interfor has posted the following expected salary range that the company believes in good faith could be offered to successful candidates. The salary offered is benchmarked to current market conditions and will also be based on numerous factors which can include work experience, skills, credentials, education, and other relevant factors. In addition to a competitive salary, you will receive a competitive benefits package and be able to participate in our Short-Term Incentive Bonus plan, with the payout amount subject to individual and corporate performance. If you have any questions regarding our salary range or our total compensation package, our recruitment team will be happy to advise you on what you can expect from us.

Expected range: $XX,XXX – $XX,XXX

Interfor builds value for our employees by providing a career where they can contribute, grow, and prosper. We offer a competitive salary, based both on what you bring to the role and benchmarked to market conditions. You’ll also get a competitive benefits package including:

• Extended Health & Dental
  • Short Term Disability Insurance
  • Long Term Disability Insurance
  • Life and AD&D Insurance
  • Additional (Employee Paid) Life Insurance
• RRSP Matching Plan
• Participation in our Employee Share Purchase Plan (ESPP)
• Paid Vacation
• Employee Assistance Program

We want you to grow your career with Interfor. With our industry leading training programs and track record of promoting from within, you’ll have plenty of opportunities to ‘Start Here. Go Far.’ Check out our Employee Development Programs to learn more at www.interfor.com/careers.

We appreciate the interest of all applicants, however, only those selected for an interview will be contacted. All applicants offered a position must successfully complete a pre-employment drug test and background check. Interfor is an Equal Opportunity Employer building a capable, committed, diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual identity, gender, national origin, protected veteran status, or disability.