Transaction Coordinator - Documentation

Toronto - Ontario - Canada

About The Role


We are seeking a highly organized and detail-oriented Transaction Documentation Coordinator with a strong background in Commercial Real Estate with a legal foundation to support a large, high-volume account. This role is critical to ensuring the smooth and efficient processing of commercial real estate transactions, providing exceptional documentation support to our client, transaction managers, and brokers. You will be responsible for meticulous documentation, compliance, and communication throughout the entire transaction lifecycle, from initial transaction document review to the preparation of the lease, licence or amendment agreement.This position requires proactive problem-solving, strong interpersonal skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Documentation & Compliance:
  
  

oManage and maintain all transaction-related legal documentation, ensuring accuracy, completeness, and compliance with all relevant regulations, policies, and procedures.

oDraft, review, and proofread various real estate legal documents, including but not limited to: offers, counteroffers, lease agreements, amendments, addenda, and closing documents.

oMaintain a meticulous filing system (both physical and digital) for all transaction lease, licence or amending documents, ensuring easy access and retrieval.

oTrack and manage deadlines, contingencies, and critical documentation deliverable dates throughout the transaction process.

oConduct thorough due diligence and ensure all required documentation is obtained and verified.

oPrepare and distribute closing packages legal documents.

• Client & Team Communication:
  
  

oServe as a primary point of documentation contact for the client, providing regular updates and proactively addressing their needs and concerns.

oCollaborate closely with transaction managers and brokers to facilitate efficient communication and ensure seamless transaction documentation flow.

oProactively identify and resolve potential issues or roadblocks for the documentation aspect of the transaction process.

oCommunicate effectively with all parties involved in the transaction, including clients, landlords, brokers, attorneys, title companies, and other vendors.

oPrepare and distribute internal and external reports documents as needed.

• Transaction Management Support:
  
  

oAssist transaction managers with all aspects of the documentation within the transaction process, including:

• Managing of documentation, inclusive of leases, licences and amending agreements for transactions files.
• Following up with various parties to ensure timely completion of documentation tasks and the execution of documents.
• Preparing and submitting required documentation to all relevant parties.
  
  

oUtilize and maintain proficiency in, Microsoft office suite, transaction management software and other relevant tools.

• Process Improvement:
  
  

oIdentify opportunities to streamline processes and improve efficiency.

oContribute to the development and implementation of best practices for transaction management documentation.

Qualifications


oBachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

oAbility to use existing procedures to solve standard problems.

oExperience with analyzing information and standard practices to make judgments.

oIn-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

oIntermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.

oExceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.

oStrong attention to detail and accuracy.

oExcellent written and verbal communication skills.

oAbility to work independently and as part of a team.

oStrong problem-solving skills.

oAbility to maintain confidentiality and handle sensitive information.

oProfessional demeanor and strong interpersonal skills.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)

Service line: Advisory Segment