Estimator/Project Coordinator

We are looking for an experienced Estimator/Project Coordinator for our Restauration Division - Heather & Little.

Responsabilities

1 -Job Coordination - Communication and Document Control

• Review and read the project drawings and specifications, and details.
• Let OC know when a job is Won. Send the OC:
• Specs and Drawings.
• Take off QTYS and estimated QTYS of materials to order
• Sage Estimate.
• Any relevant estimates from subs.
• Approvals (e.g. signed estimates, email approvals, POs etc).
• Labour hours (shop and field) so the OC can update this on the Labour Summary Board.
• E/PC to relay information from the OC to the GC and Architects.
• Keep OC in the loop for all communications with the GC and Architect.
• If the E/PC has concerns, relay this to the OC, and the OC will relay it to the Field Project Manager (Field PM) and/or Shop Project Manager (Shop PM).
• Review submittals and RFIs and ensure that they correspond with both specs and budget!
• Create shop drawings for submittals and shop drawings for plasma cutter.
• Attend Start Up Meetings and point out important aspects of the job.
• Attend site visits / virtual for both the estimates and ongoing projects if necessary.
• Attend Production and Operation meetings and point out any important notes or comments.
• Review the labour hours every 2 weeks and notify OC of any concerns.
• Provide progress billing to OC and provide GC with any supporting documentation (Photos).
• Prepare along with OC close-out documents.
• Review and sign LOIs.
  

2 -Job Coordination - Site Instructions and Change Orders

• Review and price all Change Orders and extras for ongoing jobs.
• Communicate any concerns with Field PM related to the CO
• Follow up with GC about change orders.
• Notify OC when a change order is approved/denied. Provide all related information and drawings.
  
  

3 -Job Coordination - Scheduling

• Communicate scheduling requirements so that the OC can relay with the Field / Shop PM.
  
  

4 -Estimating

• Attend site visits / virtual for both the estimates.
• Review and read the project drawings and specifications, and details.
• Ensure all questions and RFI are requested during the bidding stage.
• Record and document the scope of work and notes for exclusions.
• Ensure clear scope of work and notes are communicated with the GC and Subs.
• Prepare takeoff for the scope of work.
• Prepare the scope of work package for Subs for pricing (to be used when the project is awarded for generating contract w/ Sub).
• Provide schedules and duration to the client at the estimating stage (when requested).
• Create sage estimates, ensure the sage estimate is accurate and all pricing is up to date, and all costs are captured.
• Create an estimate/contract that included the scope of work and notes and exclusions.
• Review contacts before signing, and ensure all changes were captured from the base contract or addendums.
• Follow up with the client on the project schedule.
• Send OC estimates to be updated on the Estimate Board.
• Ask OC for pricing.
• Review Bid Sites (see Monday Board) to look for potential job opportunities
• Sales-related communications (pre-tender, during tender, post-tender) and building relationships with potential customers