Receptionist/Facilities Coordinator

Solace helps companies connect and integrate all of their assets through the power of event-driven architecture. Our technology makes it easy to unlock data silos and capture events occurring across large enterprises; stream information about those events everywhere it needs to be in real-time; and give the apps, AI agents and people who receive it the power to immediately react with decisive actions and smart decisions.

Many of the world’s biggest companies trust Solace to modernize their IT infrastructure by embracing trends like AI, cloud and IoT so they can create awesome experiences for their customers, partners and employees.

So, the next time you drive a car, order furniture online, fly in a plane, check your bank balance on your phone, your positive experience could be a direct result of our technology—and your hard work!

Overview

The Receptionist/Facilities Coordinator plays a key role in the day-to-day office administration and workplace facilities for Solace’s headquarters in Kanata, Ontario.

This position is a Temporary-part-time role on a 6+ month term for 3 days per week.

Responsibilities

• Manages the office experience at our Solace headquarters for staff and visitors
• Brings energy and enthusiasm to the workplace by supporting staff and visitors in a friendly manner, and comes up with creative solutions to make the office environment fun and organized
• Acts as the point of contact for all office related questions and inquiries with staff and customers
• Coordinates major workstation reconfiguration, moves and construction projects of the office space. This includes supervising and coordinating the work of contractors, scheduling move times with clients, etc.
• Research, propose and implement new office solutions that will improve the office experience
• Ensures the kitchens are well stocked with supplies; organizes cleaning schedule for kitchen as required
• Liaises with the landlord to coordinate building maintenance and report deficiencies (e.g., cleaning, lighting, and temperature issues)
• Installs small accessories (i.e., whiteboards, load bars) and moves small items of furniture
• Arranges for maintenance and repair of office equipment and furniture as required
• Maintains floor plans and ensures workstation information is accurate and up to date.
• Manages office supply inventory with vendors, including office furniture and supplies, convection, and coffee orders
• Coordinates cleaning schedule with landlord and cleaners
• Coordinates, attends, and takes minutes for Joint Health & Safety Committee meetings. Actions requests or recommendations following each meeting
• Performs duties of the fire warden during fire drills and emergencies
• Conducts quarterly Health & Safety inspections. Follows up with issues identified during monthly inspections.
• Participates in team meetings, cross-departmental meetings, and working groups as required
• Works in conjunction with the Human Resources team to support a positive employee experience at Solace
• Performs other related administrative duties as required, including managing purchase orders
  
  

Required Skills

• Minimum 2-year college diploma in a related field (Business Administration, Interior Design, etc.) and/or equivalent experience
• 2+ years experience in a facilities-related and/or administrative role in a professional office environment
• Comfortable working with vendors and researching office solutions
• Flexible and willing to GSD (get stuff done!)
• Strong multitasking and organizational skills
• Ability to perform well under pressure and to work with tight deadlines and changing priorities
• Proficient in various office applications including MS Outlook, MS Office Suite, and Internet browsers
• Ability to perform occasional periods of lifting objects weighing up to 20 lbs. receiving and delivering goods and maintaining the storage room
• Health & Safety Certification would be an asset
  
  

Why You’ll Want to Join Us at Solace

• We have an awesome team! You’ll get to work with some of the smartest individuals in the business.
• We believe in work-life balance, and that it’s important to love what you do.
• We have adopted a hybrid work model to create an inclusive environment for everyone.
• We live by our values every day: craftsmanship, trust, courage, freedom, momentum, humility, and human experience.
• Our training programs are top-notch.
• We like to brag about our stellar customer lineup!
• We are social – we like to keep things simple and fun!
• We are one of the top-ranked employers on Glassdoor.
• We have a sense of humour and make cool videos on cool topics like MITT and this!
  
  

We understand that experience takes on various shapes and sizes. Not sure you meet all the requirements? We still want to hear from you! Your unique experience could be exactly what we are looking for.

At Solace, we believe that diversity and inclusion drive innovation and growth, both in business and in life. We strive to create an enriching and safe workplace where you can be who you are. If you want to do the best work of your career and feel supported every step of the way, we encourage you to join us!

Accommodations are available upon request for anyone taking part in the hiring process. Let us know how we can help! We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.