Contract Administrator, Procurement Office (Contract Administrator)

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.


• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.


• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.


• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.
  
  

WHAT YOU'LL BE DOING

• Coordinates with key stakeholders in the administration of corporate contracts with suppliers for the supply of goods and services required by one or various departments of the Region.


• Researches best practices for contract administration and provides input on plans and business improvement processes for streamlining the administration and awarding of contracts by the Procurement Office.


• Coordinates competitive procurements to ensure an open, fair and transparent process in accordance with the Procurement By-law and Regional protocols, policies and procedures, and applicable trade agreements.


• Administers contracts in accordance with approved procedures, facilitates contract renewals as per contract terms, and updates contract details to maintain the integrity of contract information.


• Proactively identifies and manages contract risks to meet organizational obligations and achieve the planned outcomes of the contract.


• Provides contract related resolutions to address price escalations, price refresh requests, contractor performance issues, and disruptions in the supply and delivery of goods and services.


• Sources goods and services for the Procurement Office ensuring quality products and price competitiveness in accordance with the Region’s Procurement By-law, Policies and Procedures, and applicable trade treaties.


• Supports preparation and review of competitive bid documents and contracts for goods, services, construction, and technology bids with client departments.


• Prepares contract award reports for approval by management and client departments, as applicable,


• Ensures appropriate Insurance and WSIB coverage, contracts and other related business agreements are in place for purchases and other vendor engagements.


• Liaises and develops linkages with various Departments/Branches on contract and purchasing matters.


• Drafts and/or assists in the preparation of reports and other correspondence.


• Conducts market research to identify Group Purchasing Organizations (GPO) contracts and Vendor of Record (VOR) arrangements that can be leveraged by the Procurement Office to support category management initiatives.
  
  

WHAT WE'RE LOOKING FOR

• Successful completion of a College Diploma in Finance, Commerce, Business Administration, or related field or approved equivalent combination of education and experience.


• Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA) or approved equivalent experience.


• Minimum three (3) years demonstrated experience, preferably in the public sector, dealing with contract management issues including demonstrated experience in coordinating all aspects of the procurement process for the purchase of goods and services.


• Knowledge of municipal polices, purchasing legislation, compliance and risk, Bylaws and contract management methods.


• Demonstrated ability to interpret contracts with advanced organizational skills to coordinate processing of contracts and post award scope changes though to contract closeout.


• Strong verbal and written communication skills to convey issues, reports and other deliverables clearly and effectively to management.


• Demonstrated ability in the Region’s core competencies.