Retail Accounts Payable

Sunterra Retail office team members work day-to-day to support the busy operations in our stores. The Accounting Team plays a vital role in ensuring financial accuracy and operational efficiency across the business. This position focuses on Accounts Payable, supporting vendor relations, invoice processing, and financial reporting.

Professionalism, the ability to multi-task, strong teamwork skills, and a passion for food and service are essential!

Duties and Responsibilities:

Scope of Responsibility includes but is not limited to:
Accounts Payable

• Process high volumes of invoices accurately and efficiently.
• 3-way match of PO, Proof of Delivery (POD), and Invoices to ensure only valid invoices are paid.
• Prepare for ‘Cheque run’ to ensure timely payment (cheques, electronic, and wire transfers).
• Reconcile vendor statements and resolve discrepancies and aging reports in a timely manner.
• Respond to vendor inquiries and maintain positive relationships.
• Create and maintain vendor profiles and ensure compliance with internal controls and policies.
• Collaborate with other team members to meet weekly, monthly, and quarterly reporting timelines
• Respond to vendor inquiries and maintain positive relationships and accurate records.
• Assist with month-end and year-end closing procedures
• Reconciliation of some general ledger accounts related to AP
• Support monitoring and clearing of Suspense accounts
• Participate in fraud monitoring and internal control processes

Compliance & Audit support

• Ensure compliance with internal policies and external regulations
• Assist in documentation and process improvement initiatives
• Support preparation for annual audit with KPMG

Team Collaboration

• Provide support and training to team members as needed
• Participate in cross-functional projects and initiatives
• Contribute to a positive and collaborative team environment

Qualifications:

• Post-secondary education in Accounting or related field required
• Relevant accounting experience required; retail experience is an asset
• Proficient in Microsoft Office (Excel, Word, Outlook, Office 365)
• Ability to process and analyze large volumes of numerical data
• Strong organizational and administrative skills
• Experience in reporting, analysis, and reconciliation
• Excellent communication and interpersonal skills
• Professional, approachable, and team-oriented

Additional Information

• Required availability: Monday–Friday, 8:00am–5:00pm

*Full-time and part-time Team Members will receive a discount of 50% off selected prepared foods when enjoyed in-store (these items vary by location) and a general discount on all groceries in-store and the café! *
The seeds of Sunterra took root on the Price family farm over fifty years ago in Acme, AB. With gratitude for land that has been in their family for decades, the Price family decided to name their company after the very things that helped nourish their business - the sun and the earth - and Sunterra was born.

Join our growing Sunterra Family and be part of a team where your contributions are valued and makes the difference. Just like finishing a hard day's work on the farm, working for Sunterra will provide you with a sense of ownership, pride, and the satisfaction of a job well done. Expand your skills and feel a sense of belonging and fulfillment. With your passion and care help create unforgettable experiences for our customers through exceptional service and high-quality products.

Roll up your sleeves and apply!