Bookkeeper

Mission

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Support Staff Temporary Roster

CBE Human Resources manages a roster of contingent casual on-call workers who are engaged to temporarily replace staff absences and to work on short-term projects. Work assignments may be scheduled in advance or the morning of the assignment. Roster staff enjoy the flexibility of working in schools and Departments full-time or part-time with a minimum commitment of two days availability per week. If you are looking to work casually or if you would like to gain experience to move into a regular position, the Support Staff Temporary Roster may be the opportunity you are looking for.

We are looking for reliable, self-motivated people to join our temporary roster team as on-call Bookkeepers to coordinate the financial transactions of a school or department in accordance with Calgary Board of Education (CBE) administrative regulations and practices. For school based positions, this position may work in collaboration with a school Business Manager.

By joining the CBE as a temporary Bookkeeper you will enjoy:

• A great work environment with an organization that makes a difference in the lives of students every day;
• Grade D: $24.27-$31.82 per hour to start plus 6% vacation pay;
• Opportunities to advance your career.

Position Description

Responsibilities

The Bookkeeper is expected to fulfil any of the following functions, however, responsibilities and assignments may vary from one location to another:

1. Maintaining school or Department financial records and assisting with annual budget preparation:

• Assists the Principal, Department Manager or Business Manager in preparing the school/department budget, providing pertinent financial data to stakeholders, and may make recommendations in setting budget priorities;
• Monitors spending and provides reports,
• Prepares journal entries and requests budget transfers as necessary;
• Confirms the accuracy and timeliness of monthly financial reports,
• Maintains records of school/ project expenditures and revenues for the decentralized and school generated funds;
• In a school based position, provides input in the development of procedures for school opening and closing as requested.

2. Receiving, recording and depositing all cash and other negotiable items:

• Responsible for the intake of funds from cash, cheque and credit cards; issues receipts, prepares and processes bank deposits;
• Performs bank reconciliations in a timely manner and records deposits in appropriate general ledger accounts;
• Monitors bank account levels and makes recommendation concerning school investments;
• Maintains control of petty cash funds, disburses cash and issues cheques in payment of expenditures;
• Responsible for the collection of accounts and NSF cheques;
• The collection/refunding of school and non-school based fees;
• Oversees the assignment of locks and lockers;
• Responsible for the inventory of Purchase Cards (PC’s).
• In a school setting is responsible for the distribution of keys, bus passes, parking assignments, and other related items. Oversees the assignment of locks and lockers and coordinates text book rentals.

3. Assisting the Principal, Department Manager and/or Business Manager in the following areas concerning goods and services procurement, distribution and receipt:

• The preparation of purchase requisitions and disbursement vouchers for supplies, equipment and services, and ensures the accurate maintenance of files of requisitions and purchase orders;
• The receipt, verification and distribution of incoming supplies and equipment and verification of suppliers’ invoices for payment;
• Maintains an inventory of equipment and makes recommendations for repair/ replacement, and surpluses equipment as required;
• Prepares directive to invoice for services related to projects and memoranda of understanding and student accounts.

4. Remaining current with respect to CBE administrative regulations and practices as they pertain to finances and purchasing, advising school administration, as appropriate.

Qualifications

Education and Experience

• High school completion.
• Courses towards an office administration and/or accounting certificate from a recognized post-secondary institution. Must include an accounting or bookkeeping ccourse.
• Two years of related office experience with specific budgetary/ accounting or bookkeeping experience is required.
• Completion of a one year certificate in accounting/ bookkeeping combined with six months of related experience is an alternative.

Demonstrated Skills and Competencies

• Demonstrated experience with accounting and management software is required.
• Demonstrated integrity and trustworthiness are required.
• The ability to work independently, multi-task, relate positively to students, staff and parents and suppliers is necessary.
• Well-developed communication and organizational skills are required.
• Must be able to deal with constant interruptions.
• Personal suitability.

Conditions of Employment

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

Be Part of Our Success

A career with the CBE offers incredible opportunities, rewards and supports.

Land Acknowledgement

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.