Plant Administrator (Part Time)

Position Summary:

This is a part time position, reporting to the Plant Manager, the Plant Administrator is accountable to provide general administrative support services within the plant as well as specialized services including Human Resources, Accounting, and Production-related administrative duties. Work schedule is: Monday, Tuesday, and Thursday 8am - 4:30pm.

Responsibilites:

• Point of contact for site administrative items including bulletin boards, Corporate policy and informational postings etc.
• Accountable to provide first level customer service to plant visitors, escalating as required.
• Process incoming mail, scan and forward to appropriate internal parties
• Coordinate local functions including holiday celebrations, luncheons, etc.
• Provide clerical and administrative support to local management but not limited to report generation, and data entry/analysis
• Maintain office equipment and supplies, procuring items as needed and through appropriate channels, including break room supplies
• File QHSE documents where required
• Maintain on site files as per the file retention policy
• Generate and maintain weekly Power Point presentations (EE information)
• Create and upload to SharePoint a MPR (Monthly Performance Report)
• Create purchase requisitions for office supplies, manufacturing, and maintenance
• Review daily hours in Dayforce working closely with Plant Management
  
  

HSE (Health, Safety, and Environment):

• Maintain a safe working environment by aligning with corporate safety rules and regulations, and ensuring a safety culture towards IIF (Incident and Injury Free)
• Sustainment of SOP’s, competency assessments
• Completion of necessary HSE tools like ASA, take 5’s, Stop Work using Velocity
• Actively participate in lean manufacturing initiatives to eliminate all forms of waste in process
• Support data entry and record keeping to meet environmental and regulatory requirements (Ex.: air emissions and waste management)
• Ensure that all powered mobile equipment inspections are completed and stored.
  
  

Human Resource Administration:

• Support hourly employee recruitment processes, including forwarding applications to Corporate HR team, coordinate interviews as required, and schedule pre-employment candidate testing on an as needed basis
• Complete new employee onboarding and forward documents to Corporate HR
• Maintain currency of onsite employment related postings including legislative requirements and employment postings
• Provide documentation and information to employees regarding benefit and wellness programs, as well as contact information for internal resources as well as benefit providers and third party leave administrators
• Point of contact for local HR-related inquiries, including policy, pay, benefit items, directing employees to Supervisor or HR Business partner as appropriate for escalations or complex inquires
• Coordinate locally administered programs including immunizations, employee safety shoes, service award distribution as applicable
• Point of contact for local employment related documentation and file maintenance, ensuring aged documentation is transferred to long-term storage as appropriate
• Development of training and related materials to production teams including LMS (Learning Management System)
• Coordinate 30/60/90 day Stay Interviews and maintain tracker on MS Teams
• Maintain plant Vacation Tracker
  
  

Accounting Adminitstration:

• Review and forward invoices to Corporate Accounts Payable
  
  

Education & Experience:

• High School Diploma
• 1 - 2 years of related experience
  
  

IND1

Xerxes, a division of Mattr is the largest manufacturer of underground fiberglass storage tanks in the world. With nearly 40 years of direct industry expertise, we are recognized as both a leading innovator and a trusted brand. We are always looking to add great people to the Mattr family, people whose skills and goals match our mission and values. If you are looking for an opportunity to work in a dynamic team environment where integrity and passion drives operational excellence, Mattr is for you!

Applications will be accepted until the position is filled. We thank all applicants for their interest, but only those selected for an interview will be contacted. All recruiting activities are managed via our applicant tracking system. Please apply online to be considered for this opportunity.