MCASPHALT | Rail Coordinator

Job Information

Job Title: MCASPHALT | Rail Coordinator

Status: Full-time Permanent Position

Expected Start Date: As soon as possible

Location: Okotoks Head Office - 21 Elizabeth Street, Okotoks, AB, T1S 1B5 (in future, moving to Calgary)

Reporting to: Manager, Logistics

About McAsphalt

McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded, and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.

Position Summary

The Rail Coordinator is responsible for managing and coordinating the daily operations of rail transportation activities to ensure efficient, timely, and safe movement of goods. This role serves as a liaison between internal teams, rail carriers, logistics providers, and customers to facilitate shipments, monitor railcar movement, and resolve service issues. The Rail Coordinator ensures compliance with transportation regulations, maintains accurate documentation, and supports continuous improvement initiatives related to rail logistics.

Main Duties and Responsibilities

• Document all railcar shipments for each plant daily
• Create new PO for each railcar received
• Clear waybills in RSI ( External Rail car Tracking Software) with PO added for each shipment
• Communicate with MCA Supply Department as well as MCA Terminals to coordinate rail car movements to ensure car availability matches supply needs
• Keeping track of order changes with the refineries,
• Prepare all customs documents for rail shipments from US refineries to plant locations
• Tracking of all railcar movements for McAsphalt cars as well as Vendor cars to make sure the cars are moving
• Follow up with railway for any cars that are delayed/ maintenance ordered /service exceptions
• Coding invoices for CP and CN/ submit for payment
• Managing Invoice disputes /work with the plant managers to help with demurrage issues
• Preparing shop requests and documenting for all rail car maintenance when required to most cost-effective location
• Arranging of MRU (Mobile Repair Units) for rail car maintenance if applicable.
• Coding and approving all shop repairs and disputes if necessary
• Communication with Procor for all railcar maintenance related issues that arise
• Assisting MCA Terminal Managers with respect all rail car movements
• Obtain rail car movement rates from vendors and determine best value.
• Setting up patterns in CN/CP shipping /diversions/shop
• Reporting to manager on rail matters/ rail rates/ movements etc, as required
• Freight reconciliation and purchase invoices for all US destination loads (trucking)
• Updating rail car costing and volumes into the plants
• Other duties as assigned.
  
  

Required Qualifications

• Experience in logistics, transportation, or rail coordination preferred
• Strong organizational and communication skills
• Proficient with transportation management systems and MS Office Suite
• Ability to work in a fast-paced, detail-oriented environment
• Knowledge of rail carrier networks, operations, and regulations is an asset
• Self motivated
• Innovating thinking skills
  
  

The MCA Advantage

SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone! All of our employees are living the Goal Zero when it comes to safety. Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY! We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION! We are present coast-to-coast in Canada and are part of the Colas Company family worldwide. We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7! Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.

Please visit our website to learn more!

www.mcasphalt.com

At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.

How to Apply

Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.

Reference # MCA-2253

Recruiter

Leah McCallum

[email protected]

We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.

Application Deadline

Position will remain open until a suitable candidate is selected