HR Coordinator/Office Admin

Reports To:

C-Suite Executives

Position Summary:

The HR Coordinator / Office Administrator provides administrative support to the HR department and ensures smooth day-to-day operations of the office. This role is responsible for assisting with HR processes such as recruitment, onboarding, employee relations, and maintaining personnel records, while also managing office supplies, scheduling, and administrative functions to support the overall efficiency of the organization.

Key Responsibilities:Human Resources Coordinator

• Assist in full-cycle recruitment including job postings, screening resumes, scheduling interviews, and conducting reference checks.
• Prepare and process employment agreements, onboarding documentation, and orientation schedules.
• Maintain accurate and up-to-date employee records in HRIS and personnel files.
• Support HR in tracking employee training, certifications, and performance reviews.
• Assist with benefits administration including enrollments, changes, and terminations.
• Provide support in HR policy implementation and compliance with employment laws.
• Coordinate employee engagement activities, recognition programs, and internal communications.

Office Administration

• Manage office supplies inventory and place orders when necessary.
• Organize and maintain all admin reconciliation
• Act as the first point of contact for incoming calls, emails, and visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with expense tracking, invoice processing, etc.
• Liaise with vendors, service providers, and building management.
• Ensure the office environment is clean, safe, and well-organized.

Qualifications & Skills

• Diploma or degree in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of experience in HR coordination and/or office administration.
• Strong knowledge of HR processes and employment regulations.
• Proficient in Microsoft Office Suite and HRIS systems.
• Excellent organizational, multitasking, and time management skills.
• Strong interpersonal and communication skills (written and verbal).
• Ability to handle sensitive and confidential information with professionalism.

Work Environment & Physical Requirements

• Standard office setting; hybrid work options may be available.
• Occasional lifting of office supplies (up to 20 lbs).

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Work Location: In person