Workplace Operations Specialist

Workplace Operations Specialist – Level 6

Commercial Real Estate

Full-Time, Temp-Direct Hire

Vancouver, BC

Our client, a large global consulting firm specializing in various industry streams including Real Estate, is looking for a strong Workplace Operations Specialist to be based in their Vancouver Office and remotely report into the Workplace Operations Manager. You will be supporting and streamlining both general and specific workplace operation tasks for the Western Canada offices (5 locations) across departments. This is a strong internally facing role for someone extremely organized, efficient, and with a high level of communication skills and well-rounded skillset and adaptability to assist in a variety of projects. You will have in-person supervision of a team of 2 Workplace Coordinators. Please note this is a temp to perm assignment – you are intended to become a permanent employee, however will be directly employed by TalentSphere for a short duration of time. This is a 100% in-office position, Mon-Fri.

Key Duties & Responsibilities

• Provide leadership, guidance and development to the workplace coordinators within your region
• Responsible for compliance with relevant legislation, codes of practice, workplace standards and for operational workplace services and HSE responsibilities.
• Owns workplace related issue(s) within your region and deliver the solutions whilst accountable for escalating to Canada Ops Manager and resolution of portfolio related Workplace issues
• As subject matter specialist, Workplace operational matters related to the property/s are addressed and escalated as necessary to the Canada Workplace Ops Manager.
• Effectively manage the supply chain to deliver consistent standards of service financial and operational compliance and a partnership approach which allows innovation and continual improvement within their region.
• Accountable for the compliance and service delivery of any contractors or subcontractor (including obtaining WHIMIS, MSDS & COI)
• Interface with IT, Finance, People Services, Marcomm as required within region and alignment within workplace ops
• Participate as a key member of the wider Workplace team, supporting development, innovation, and improvement. Draft regional or site office level communication relating to operational or social impact and send for review to the Canada Workplace Ops Manager
• Lead by example to the reporting team by creating a collaborative and supporting work environment where each team member to be accountable for raising the service delivery standard.
  
  

Qualifications

• Sound knowledge of FM/Workplace matters and practices gained by sufficient experience working in a similar environment.
• A minimum of five years experience leading FM/Workplace service
• Familiarity with various IT peripherals and equipment for workplace
• Familiarity with AV software/equipment typically used to manage and host meetings.
• Fluency in written and spoken English is essential.
• Excellent communication and presentation skills
• Ability to work independently as well as part of a wider team.
• Developing effective relationships with stakeholders
• Demonstrable experience of FM/Workplace or similar, customer facing environment.
• Sound knowledge of IT systems used in the delivery of Workplace services.
• Success and solution oriented
• Recognizes the importance of the individuals and the Team.
• Able to quickly develop internal and external relationships.
• Confident and able to articulate clearly topics of all nature.
• Able to deal effectively with challenges and changes.
• Will take the initiative and own solutions to completion.
• Flexible and willing to undertake travel within country and occasionally beyond if required.
• Ability to prioritize and manage own workload.
• A systematic approach to problem solving and decision making whilst being transparent with leadership team of all levels on solutions.
  
  

Compensation

The successful candidate will receive an annual salary between $70,000-$75,000, 3 weeks vacation, and benefit package.

Similar Job Titles

Office Manager

Facilities Coordinator

Assistant Operations Manager

Interested?

Apply below!

Only applicants with the legal right to work in Canada can be considered for this opportunity

We thank all those who express interest in this opportunity; however only those short-listed will be contacted