Operations Coordinator

Job Type: Part-Time

About Number TEN

Number TEN Architectural Group is an award-winning integrated practice of architecture, interior design, strategic advisory services, and planning. With offices in Winnipeg and Victoria, BC, we have over 70 employees. Our firm has created a rich legacy of significant projects and a reputation for excellence across western, central, and northern Canada for over 65 years.

At Number TEN, we serve our clients and communities by designing places that make life better. We love working with people who go the extra mile, strive for design excellence, and push themselves to achieve more than expected. We are known for having a positive approach, down-to-earth style, and an ability to lead while building lasting relationships.

Our employees enjoy competitive salaries and benefits within a dynamic team-based work environment. At Number TEN, we encourage and support our employees’ continual growth and development.

About YOU

We are seeking an organized and collaborative individual to join us in the role of Operations Coordinator. The successful candidate will work as part of a focused team to be responsible for supporting operations on all Number TEN projects.

Key Responsibilities:

• Report to Operations Manager.
• Create and maintain accurate master schedules for all projects within the firm. Work with all project managers, partners and the Operations manager to consistently update schedule, resourcing and fee information across the firm’s projects.
• Update master schedules on firm website monthly, or as requested by Operations Manager.
• Update visual project progress chart with information provided by Operations Manager.
• Prepare and distribute minutes for monthly departmental Operations meetings, and other meetings as requested by the Operations Manager.
• Work with project managers, Business Development Manager and Operations Manager to consistently update project information for historical reference.
• Assist the Operations Manager in preparing the monthly firm Project Update reports.
• Assist the Operations Manager in preparing monthly staff meeting documentation.
• Provide monthly project healthcheck reports to project managers.
• Create and maintain firm design and project management templates.
• Assist the Operations Manager to migrate all projects to Deltek Vantagepoint software.

Qualifications:

• Experience working within a team managing schedules.
• Relevant diploma or degree from a recognized college or university is an asset.
• Training in project management is a strong asset.
• Knowledge of the construction/design industry is an asset.
• Able to work in a fast-changing environment with many deadlines.
• Able to learn new software.
• Excellent communication (both written and verbal), collaboration and time management skills.
• Proficient in Microsoft Office (Word & Excel).
• Experience with Deltek is an asset.
• Familiarity with accounting software is an asset.

Benefits:

• Competitive salary and benefits package.
• Collaborative and inclusive work environment.

Next Steps:

Please email cover letter, portfolio and resume in .pdf format to: [email protected] or mail to:

Number TEN Architectural Group
Attention: Human Resources
310-115 Bannatyne Avenue
Winnipeg, MB R3B 0R3

Number Ten Architectural Group believes strongly in diversity, equity, and inclusion. Applications from all qualified individuals is welcome, and we encourage applications from, but not limited to, visible minorities, racialized peoples, Indigenous peoples, peoples with disabilities, and persons of all sexual orientations, and gender identities.

We would like to thank all applicants in advance. However, only those who are considered for an interview will be contacted.