Site HSE & Administrative Coordinator - Services

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Services division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About The Role

Reporting jointly to the HSE Senior Coordinator and the Site/Project Manager the Site HSE & Administrative Coordinator plays a dual role in supporting both Health, Safety, and Environment (HSE) functions and general site administration. This position ensures seamless coordination of HSE documentation, reporting, and compliance, while also managing day-to-day administrative tasks that support site operations. The incumbent is a key liaison between site teams, vendors, internal departments, and contributes to maintaining a safe, organized, and efficient work environment.

This is a 7/7 Fly In-Out site based role in Fort McMurray Project.

Essential Functions

Execution

• Maintain and manage HSE and Quality Management Systems documentation, including filing and SharePoint organization.
• Support site teams with various administrative tasks
• Manage inventory and distribution of HSE-related materials as well as office supplies.
• Assist with expense tracking, reconciliation, and reporting.
• Take meeting minutes and distribute updates.
• Perform quality checks on time allocations and ensure proper coding.
• Archive and destroy files as required, ensuring compliance with document control procedures.
• Provide ancillary HSE support functions and travel to project sites as needed.
  
  

Planning and Process

• Prepare KPI and training reports, including charts and graphs.
• Build and maintain Monthly Operations Calendar and plan for Project Review and Operations Meetings.
• Complete documentation to support the project controls specialist and maintain document control standards.
• Stay current on changes to Graham’s HSE Management System.
• Complete Labour Production Reports, Internal and External Equipment Reports, and Project Hours Reports.
  
  

Financial Accountabilities

• Exercise financial awareness when using the pCard and managing site-related expenses.
• Ensure cost-effective ordering aligned with environmental strategy.
• Reconcile expenses, invoices, and purchase orders, providing justification for modifications.
• Budget for office expenses including supplies and utilities.
  
  

Client Focus

• Develop strong relationships with on-site clients to ensure efficient operations.
• Submit contractual reports on behalf of SMs and PCs, ensuring timely and accurate completion.
• Maintain professionalism and represent Graham with integrity.
• Provide assistance to SMs, PCs, and Superintendents with reporting and documentation.
• Communicate applicable legislation and HSE requirements to stakeholders.
  
  

HSEQ

• Demonstrate HSE and Quality behaviours that reflect corporate expectations of Actively Caring and Road to Zero.
  
  

Key Success Factors And Capabilities

Leadership

• Show initiative and a willingness to take on new tasks and present new, creative ideas.
• Demonstrate leadership in demeanor, acting with professionalism, a strong sense of ownership, and overall accountability.
• Take ownership of tasks and care to do a great job, going above and beyond to make an impact.
• Build morale through team building.
• Work collaboratively with other site administrators to share knowledge and lessons learned.
• Maintain a positive attitude.
• Adapt to changes in the work environment and shift gears as necessary.
• Remain humble, manage stress well, and maintain composure.
  
  

Continuous Growth

• Strive for continuous learning and improvement.
• Remain self-aware of own capabilities and areas for personal improvement.
• Learn from mistakes and failures and use the experience to improve future performance.
  
  

Customer / Client Focus

• Meet and exceed the expectations and requirements of internal and external customers.
• Build and deepen customer relationships.
• Manage the experience of customers to ensure positive relationships are established and maintained.
  
  

Results Driven

• Demonstrate a passion and excitement for the work and model a can-do / high-performance attitude.
• Establish stretch goals, holding self and others accountable for results.
• Bring energy and perseverance to the pursuit of goals and follow through on commitments.
  
  

Technical Proficiency

• Proficient in MS Office Suite, Excel, SAP, Toolbox, PowerPoint, Teams, and basic IT troubleshooting.
• Ability to create presentations and reports for site teams.
  
  

Qualifications

• Bachelor’s degree or diploma in a related field (e.g., Business Administration, Occupational Health & Safety) is preferred.
• Experience in Construction / Maintenance site administration and/or HSE coordination preferred.
• Strong organizational and communication skills.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Valid driver’s license
• Strong understanding of how to communicate or deal with different levels in the organization up to the executive level, and communicate positively and effectively with other administrative staff throughout the organization.
  
  

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.