ADS Level 5 - Shipping and Receiving Clerk - Procurement Services

The University is seeking applications from energetic and motivated individuals to join the Shipping & Receiving area in the new Faculty of Medicine building. This position requires an individual who is efficient in a multi-tasking work environment, and who has high levels of competencies in office-related computer technologies and all online UPEI systems, an ability to work independently, excellent analytical and planning abilities, strong motivation and sound interpersonal skills

What We Offer:

• Comprehensive Health and Dental
• RRSP Contribution
• Tuition Waivers
• Health and Wellness on Campus available to staff

RESPONSIBILITIES:

Provide core operational and administrative support for the shipping & receiving activities in the shipping & receiving area located in the Faculty of Medicine building. These core functions include:

• Processing of all incoming and outgoing shipments
• Processing of all incoming and outgoing mail
• Receiving and handling all deliveries from carriers
• Ensure sensitive goods are stored properly
• Troubleshoot incomplete information on shipments to ensure all proper documentation is included for a safe and seamless delivery
• Enter pertinent data for all incoming shipments into a computerized manifest system to ensure proper tracking
• Arrange outgoing shipments with the most advantageous carrier
• Responsible for tracking incoming and outgoing shipments and mail
• Provide reports and statistics as required
• Provide backup support to procurement services staff with the purchase order function, vendor creation and maintenance, credit card processing and reconciliations, customs clearance and inquiries

QUALIFICATIONS:

• Post-secondary education in an administrative assistant program with two years related experience, or an equivalent combination of training and experience
• Skills in office management and proficient in Microsoft Word, Excel, Moodle, E-Mail usage, myUPEI, Google docs, Internet searches and data management programs considered an important asset
• Demonstrate superior customer service orientation and attention to detail
• Strong time-management, organizational and interpersonal communication skills
• Strong analytical and problem-solving abilities
• Must be able to work independently and as part of a team
• Ability to work with minimal supervision and establish priorities in a fast-paced multi-tasking environment
• Able to maintain confidentiality and discretion