Invoicing Coordinator

Who We’re Looking For

You’re detail-oriented, curious, and eager to take ownership of your work. You love solving problems, finding better ways to do things, and keeping tasks organized even when the pace picks up. You’re a clear and proactive communicator who enjoys collaborating with others to get the job done right. While you’re confident in Microsoft Office, you’re also excited to learn our internal accounting software—and any other tools that will help you grow. You’re dependable, coachable, and driven to take on new challenges, with the potential to step into bigger responsibilities and even leadership in the future.

About the Role

Reporting to the Controller, the Invoicing Coordinator will play an important role in keeping our invoicing and sales order processes running smoothly and accurately. You’ll work closely with our Domestic Sales Team, Logistics Department, and customers—resolving issues, streamlining workflows, and ensuring our transactions are both timely and correct.

This is a great opportunity for someone who is eager to learn, contribute to process improvements, and develop skills that can lead to greater responsibilities and leadership opportunities in the future.

What You’ll Do

• Invoicing & Order Management – Process invoices, update and adjust sales orders, enter Trader Outbound Sales, and ensure all transactions are completed accurately and on time.
• Customer & Logistics Coordination – Address and resolve customer inquiries related to invoicing, shipping, or discrepancies; issue debits and credits; and work with the Logistics Department to coordinate shipments and pickups.
• Month-End & Administrative Support – Assist with month-end closing procedures, manage inventory updates, complete customs documentation, and provide ongoing administrative support to the Domestic Sales Team.
• Contribute to Team Success – Support evolving business priorities, suggest ways to improve workflows, and lend your skills wherever they can make an impact.

What We Offer

• Salary range: $50,000-$65,000/ year based on experience we are looking for to fill this role.
• Extended health & dental benefits effective on your first day!
• Employee Wellness Spending Account.
• Life insurance, long-term disability insurance, and AD&D insurance.
• Educational assistance programs to support your continuing education.
• Employee stock ownership & RRSP Plan.

Additional On-Site Perks

• Employee-only in-office gym and showers.
• Weekly Wednesday Breakfast.
• In-office lounge and games including ping pong and pool.
• Monthly lunches & quarterly team activities.
• Nespresso coffee & tea bar with dairy & non-dairy alternatives.
• Easy access to the mountains and oceans.

Who We Are

Olympic Industries ULC is a leading international forest products trading company with our annual revenue exceeding $500 million. Our expertise includes the trading, importing/exporting, and manufacturing of forest products from the comfort of our office located in the heart of the vibrant and breathtaking Lonsdale Quay in North Vancouver, BC.

Apply Now!

For more information on Olympic Industries, please visit our website at www.olympicind.com.

To apply, please submit a resume through our job board by clicking here.

We thank all applicants for their interest! However, only those selected for an interview will be contacted. At Olympic Industries, we embrace diversity and are committed to building a team that represents a variety of backgrounds, cultures, perspectives, skills, and experiences. As an equal opportunity employer, we encourage applications from all qualified individuals.