Advocacy Administrative Assistant

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Our Advocacy Administrative Assistant will provide excellent administrative support to our professionals, law clerks, and legal administrative assistants. This position provides support to busy practices in commercial litigation, medical defence, and insurance litigation. The successful candidate will bring excellent attention to detail, strong organizational skills, and a genuine interest in advocacy.

RESPONSIBILITIES

• Assist with the scanning, copying, and transmission of documents;
• File opening and file closing;
• Filing and updating of electronic and physical files/binders as required;
• Record and submit the professional’s expenses;
• Assist in the billing process as required;
• Support time entry where needed;
• Other duties as assigned.
  
  

QUALIFICATIONS

• A Legal Administrative Assistant Diploma or current enrolment from a recognized post-secondary institution is required;
• Three years of relevant office experience with preference given for professional services experience in law;
• Strong interpersonal, communication, and teamwork skills, including the ability to take initiative with little instruction;
• Ability to handle a heavy and varied workload;
• Ability to adapt to the needs of the practice and legal professionals;
• Strong knowledge of Microsoft Office Suite;
• Excellent prioritization and organization skills;
• Excellent attention to detail;
• Demonstrated commitment to a high level of professionalism, confidentiality, and discretion is required.
  
  

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.