Administrative Assistant (SRI)- Regular Full-time 2025-14507 (2025-14507)

Sunnybrook


Date: 3 days ago
City: Toronto, ON
Contract type: Full time
Summary Of Duties

  • Provide core administrative duties as determined by Platform Manager
  • Provide administrative support for 4-5 scientists including calendar management, organizing meetings, and day-to-day tasks
  • Assist in grant applications with regards to proofreading, budget preparation, and grant submission
  • Assist in tracking and filling in staff work hours using the UKG Dimensions workforce management platform
  • Maintain accurate records of all scientific activity (e.g. research grants held, funding applications, publications, abstracts)
  • Maintain all CVs in various formats including the Canadian Common CV
  • Organize seminars for scientists, staff, visiting speakers, and collaborators
  • Organize scientists’ travel to national and international conferences, workshops, meetings, associate editorships, granting agency committee work, and graduate courses
  • Manage expense reports, reconcile monthly financial statements, prepare reimbursement claims, and ensure all documents are complete and handled in a timely fashion
  • Manage purchases for scientists and their labs

Qualifications

  • University degree or Business Secretarial Diploma
  • 3 years of office administration experience within a university or research environment preferred
  • Excellent written and oral communication, management, and organization skills
  • Superior grammar and proofreading skills; accuracy and meticulous attention to detail
  • Ability to produce high quality work and to work well under pressure to meet multiple deadlines
  • Knowledge of Canadian Common CV (CCV), Refman or Endnote, and Adobe Acrobat
  • Advanced knowledge of office software including Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Demonstrated strong initiative, good judgment, and makes decisions within the scope of assigned authority
  • Ability to work effectively and professionally, both independently and within a team environment

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