Assistant, Litigation (International Trade)

Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Toronto office:

Assistant, Litigation (International Trade)

Essential Functions

• Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings
• Assist with the preparation and/or assembly of information response filings for administrative audits and investigations
• Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information
• Convert documents in Microsoft Word and Excel into Adobe
• Coordinate with process servers regarding service and filing of court materials
• Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings
• Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents
• Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
• Act as a liaison between the lawyers and various internal and external individuals on file progression and other items
• Assist in the administrative management of the lawyers’ and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations
• Organize and maintain an up-to-date (electronic and/or paper) file system of client files
• Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards
• Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads and in the absence of others, when needed
• Exercise judgment, be resourceful and work independently to solve administrative issues
• Other duties as assigned
  
  

Qualifications

• Post-Secondary education in legal administration or equivalent
• Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies
• Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are considered assets
• Understanding of metadata preferred
• Experience with Aderant (or other legal-specific billing technology) and an understanding of a billing lifecycle, processing expenses and payment of invoices are considered assets
• Excellent organizational skills, self-motivated, and able to manage multiple tasks
• Impeccable proofreading, grammar skills and attention to detail
• Maintains professionalism, confidentiality and operates with discretion
• Strong communication skills (both verbal and written) including the ability to effectively interact with clients and all firm members
• Ability to work in a team environment
• Ability to work well under pressure and meeting deadlines
  
  

Apply To

Human Resources

Bennett Jones Services Limited Partnership

3400 One First Canadian Place

P.O. Box 130

Toronto, ON M5X 1A4

E-mail: [email protected]

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Bennett Jones welcomes applications from all applicants, including applicants who may requires a specific accommodation because of a disability or another protected ground. Any applicant requiring accommodation during the application process should contact email noted above.