Manager, Caretaker Operations

Interested staff members are required to complete the following on-line application to the attention of: The Recruitment Team.

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school based positions.

In compliance with Board policies and procedures, is responsible for managing and coordinating the caretaking services, building support, and site services for schools and facilities of the Board in compliance with relevant building codes and regulations.

We have a lot to offer our employees and here is why you should consider working at YRDSB

• A great place to live and work
• Our commitment to Equity, Accommodation, and Accessibility
• Excellent salary and benefits
  
  

Total Rewards Include But Are Not Limited To

• Defined benefit pension plan
• Short Term Disability Plan
• 3 days paid religious holidays
• Summer Hours (Fridays off in July/August)
• A wide array of Benefits through Trust Plans
• Professional development and career growth, etc.
• Sabbatical and other leaves of absence
• Participation in Deferred Salary Plan
• Secondment opportunities
• Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)
  
  

Major Responsibilities

• To coordinate caretaking services and building support.
• To oversee site service contracts for schools and facilities such as snow removal and grass cutting.
• To oversee facility operations and emergency maintenance.
• To review and monitor, in conjunction with the Assistant Managers, Caretaking Services, all caretaking operations and issues associated with the same.
• To support the development and implementation of departmental goals, objectives, and performance metrics, ensuring alignment with the Trustees Multi-Year Strategic Pan and Director’s Action Plan.
• To support the development and implementation of robust preventative and predictive maintenance programs to optimize asset lifespan and minimize operational disruptions.
• To establish and maintain service standards and guidelines for caretaking operations.
• To oversee and evaluate staff training requirements for cleaning, disinfecting, preventive maintenance of building and building systems.
• To manage and coordinate responses to emergency situations (e.g., power outages, severe weather events, critical equipment failures) and after-hours calls.
• To manage employee relations, including hiring, training, performance management and conflict resolution, in accordance with Collective Agreements and Board policies.
• To collaborate with other school boards to monitor and evaluate best practices for maintenance and caretaking operations.
• To collaborate effectively with school administrators, teaching staff, parent councils, community groups, and other internal and external stakeholders to address facility needs and concerns.
• To liaise with service contractors, consultants, unions and staff of all levels to review and resolve operation needs and issues including conducting periodic site inspections to ensure compliance with Board custodial standards.
• To work collaborative with other departments in developing RFPs, PFIs, contracts, return to work programs, and compliance with health and safety legislation and regulations.
• To monitor the annual caretaking budget, authorizing purchases and expenditures and ensuring that operation remains within approved budget guidelines.
• To manage supplies and contracts and monitor the levels of performance of the same.
• To attend and participate on various committees and sub-committees as required.
• To perform other duties as assigned.
  
  

Education Experience And Qualifications

• Post-secondary degree or diploma in Engineering, Business, Human Resources, or a related field, is required.
• Seven to ten years progressive experience in facility operation and management, with at least three to five years in a leadership or management role, preferably within a large institutional or public sector environment (e.g., school board, university, municipal government).
• Experience working in a unionized environment and interpreting collective agreements is required.
• Effective verbal and written communication, interpersonal, problem-solving, and computer skills are required.
• Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.
• Must possess a valid Ontario Driver’s License and have access to transportation.
  
  

LEADERSHIP

• Responsible for leading a team within caretaking operations, to developing a culture of safety, care, and continual improvement to service.
• Directly supervises Assistant Managers, Supervisors, and caretaking staff.
• Manages operational budgets and ensure efficient use of resources, including commodities, contract services and caretaking equipment.
• Manages the life cycle planning program for caretaking equipment.
• Communicates confidential matters with individuals and groups within and outside of the Board as it relates to facility operations practices and related legislation.
• Builds and maintains collaborative relationships with multiple departments, contractors, and internal and external partners for the coordination of caretaking operations.
  
  

ACCOUNTABILITY AND DECISION MAKING

• Responsible for adherence to Board policies and procedures and all applicable legislations, regulations, building codes, and health and safety standards (i.e., Ontario Building Code, Occupational Health and Safety Act, Ministry of Education guidelines).
• Develops and implements caretaking operations policies and procedures to align with legislative requirements and industry standards and practices.
• Decisions made can have an impact on caretaking operations. Risks include noncompliance to building codes and regulations resulting in compromised life safety and cleanliness standards.
  
  

WORKING CONDITIONS

• Typical corporate office environment.
• Requires use of technology and computer equipment for prolonged periods.
• Regular travel between Board sites is required; have access to transportation.
• Will be required to respond to after-hours emergencies or supervise urgent repairs.
  
  

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the . Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We Actively Encourage Applications From Members Of Groups With Historical And/or Current Barriers To Sovereignty, Equity, Including, But Not Limited To

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.
  
  

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Information For CUPE 1734 Members

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

CUPE 1734 applicants will be considered to have the required educational qualifications based on the job description for the CUPE 1734 classification they currently hold on a permanent basis, in accordance with the terms of the CUPE 1734 Collective Agreement.

As a , an d in accordance with the Education Act, anyone seeking employment or wanting to volunteer must provide a satisfactory police record check. A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside, this is based on your home address (only accepted by police services within Canada); must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date. It is the candidates responsibility to provide the results to the Board upon instruction.

We will accept satisfactory PVSC’s that name any other school board and other employers (daycare centers, OCT, and employers that would require a police check for vulnerable persons) in Ontario and obtained within the last six (6) months.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.