Financial Administrative Assistant

About Us 

Classic LifeCare is a trusted provider of homecare services, dedicated to enhancing the lives of individuals through compassionate, professional, and client-centered care. We are currently hiring an organized, detail-oriented Financial Administrative Assistant to join our team. This is a full-time, permanent role ideal for someone with strong payroll, finance, and customer service skills who thrives in a supportive and professional environment. 

What You'll Do 

As the Financial Administrative Assistant, you will play a key role in ensuring accurate and timely payroll and invoicing processing, supporting our employees with payroll-related inquiries, and assisting with invoicing and financial tasks. 

Payroll Responsibilities 

• Process semi-monthly payroll for all locations using ADP Workforce Now 
• Verify approved, cancelled, and rejected time entries 
• Process paid sick days, vacation pay, premiums, and office visits 
• Enter and manage ROEs, adjustments, T4s, and T2200s 
• Handle employee payroll inquiries within 24 hours 
• Conduct offboarding in ADP, including termination processing 
• Perform audits, resolve discrepancies, and track custom pay rates 

Accounts Receivable 

• Prepare and send invoices semi-monthly 
• Ensure accuracy in billing hours, rates, and client data 
• Process third-party billing via external portals 
• Reconcile client accounts and follow up on outstanding payments 
• Post payments and prepare weekly deposits 
• Create and analyze aging reports for high-risk accounts 

Bookkeeping 

• Post payments and revenue in Sage 50 
• Perform monthly bank reconciliations (for multiple locations) 
• Manage franchise payments 

Administrative Support 

• Answer phones and direct calls 
• Complete regular checklists to ensure tasks are completed 
• Issue client and tax receipts as required 

Who You Are 

We’re looking for someone who is dependable, organized, and confident working with numbers and people. 

Qualifications 

• Minimum 2 years of payroll and customer service experience 
• Certificate or diploma in Business Administration or Bookkeeping is an asset 
• Proficient with Microsoft Office (Excel, Outlook, Teams, SharePoint) 
• Experience with ADP Workforce Now and Sage 50 preferred 
• Strong knowledge of payroll best practices and finance principles 

Skills and Attributes 

• Exceptional attention to detail 
• Strong problem-solving and reconciliation skills 
• Excellent communication and interpersonal skills 
• Proven ability to handle sensitive and confidential information 
• Strong sense of accountability and ownership of responsibilities 
• Ability to manage multiple priorities and meet deadlines 

Why Join Classic LifeCare? 

• Competitive salary 
• 2 weeks paid vacation per year 
• 1 week paid sick time per year 
• Extended health and dental benefits after 3 months 
• A professional, respectful, and team-oriented workplace 
• Opportunities for growth and skill development 

Job Type: Full-time