Administrative Assistant – Project

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

The Administrative Assistant will be allocated to the Gatineau-Ottawa tramway project, an ambitious mobility initiative designed to provide better access to Gatineau's west end and to the downtown areas of Gatineau and Ottawa via a structured public transit network. The project also aims to requalify the urban spaces it passes through, and to support the strong demographic growth and numerous developments expected in the coming years in this sector of Gatineau.

Missions/Main Duties

• Assist team in work;
• Support project management and project team;
• Coordinate the organization of meetings and events;
• Coordinate internal communications for project teams and technical engineering teams;
• Ensure that the format and content of external communications meets project requirements and corporate expectations;
• Coordinate air, hotel and transportation reservations and registrations, etc. as required;
• Attend and report on selected meetings;
• Project petty cash management;
• Coordinate with the head office the ordering of office supplies (stationery and health and safety equipment such as PPE);
• Any other general administrative office work required by the project.
  
  

Profile/Skills

Education: Professional diploma in bureaucratic or another diploma relevant to the role.

Years of experience: 5 to 7 years' experience in a similar role.

Technical Competencies

• Excellent command of Word (advanced functions);
• Excellent knowledge of Excel and Power Point;
• Clear verbal and written communication skills in French.
  
  

Personal & Soft Skills

• Discretion and confidentiality;
• Strong organizational skills, ability to meet deadlines;
• Attention to detail; ability to work under pressure;
• Team spirit, positive attitude and sense of initiative.
  
  

SYSTRA Canada is committed to having a diverse and inclusive workforce.

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel. SYSTRA Canada has an equal access employment program and encourages women, Indigenous peoples, visible minorities, and people with disabilities to apply.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.