Administrator, Medical Governance & Physician Affairs - Permanent

About the Opportunity

LRO Staffing is partnering with a respected healthcare-focused organization in Ottawa to recruit a Senior Administrator, Medical Governance & Physician Affairs for a full-time, permanent opportunity. This role offers a unique opportunity for an experienced professional to support governance, physician affairs, and medical funding operations within an academic healthcare setting. The successful candidate will be responsible for ensuring the smooth flow of funding, governance oversight, and administrative excellence in support of physician members and organizational leadership.

Duties include but are not limited to:

• Oversee the day-to-day management and organization of the entity, reporting directly to the Governance Board and Management Committee
• Manage the flow of Alternate Funding Program (AFP) funds from the Ministry of Health through to practice plans and academic physicians
• Organize and administer the annual peer-reviewed research competition, including application intake, review panel coordination, and allocation of funds
• Serve as secretariat to the Governance Board, preparing agendas, minutes, reports, and maintaining accurate governance records
• Provide administrative and operational support to physician groups, practice plans, and medical staff committees as required
• Manage monthly bookkeeping and payment processes, ensuring accuracy in financial transactions, reporting, and audits
• Coordinate data collection and reporting related to physician academic activities, AFP earnings, and other Ministry of Health reporting requirements
• Support annual audit processes, prepare financial and program reports, and liaise with auditors and government representatives
• Draft newsletters, communications, and board updates; participate in provincial governance and AFP meetings as needed
• Support onboarding of new physician members, enrollment in billing programs, and orientation to organizational policies and processes
• Maintain and update rosters, membership records, and related documentation
• Provide guidance and administrative leadership on governance and funding processes, ensuring compliance with policies, agreements, and standards

About You

The successful candidate will have the following:

• Master’s Degree in Health Administration (MHA) or equivalent required; accounting designation or strong bookkeeping skills is an asset
• 5–10 years of progressive management experience in a healthcare setting, ideally within an academic or teaching hospital environment
• Proven experience supporting physician leaders, governance boards, or medical staff groups
• Demonstrated experience organizing and managing peer-reviewed research competitions
• Strong knowledge of governance processes, financial reporting, and Ministry of Health funding programs, ideally AFP-related
• Exceptional organizational and project management skills, with meticulous attention to detail
• Strong drafting and documentation skills, including policies, agendas, minutes, and reports
• Advanced communication skills (written and verbal) with the ability to engage effectively with physicians, board members, and stakeholders
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative and financial systems
• Discretion and judgment in handling confidential information
• Ability to manage multiple priorities, adapt to shifting needs, and work both independently and collaboratively
• Competency in English is required; French language skills are considered an asset

About the Job

• Location: Ottawa, ON
• Work Arrangement: Onsite with some hybrid potential (based on operational needs)
• Hours: 37.5 hours per week; flexibility required for occasional evening board or committee meetings
• Salary: Approximately $100,000, commensurate with experience
• Benefits: C Comprehensive health and dental coverage, HOOP pension, vacation, and other competitive benefits
• Additional Requirements: Proof of COVID-19 vaccination (two doses) and a clear Criminal Record Check

LROLES
How to Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 18233.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.