Administrative Assistant/ Commercial Coordinator
W3Global
Date: 3 weeks ago
City: Blainville, QC
Contract type: Full time
WHAT DO WE NEED?
To support our international growth, we need an organized, detail-oriented, and proactive individual to effectively assist the Director - Business Development.
You will play a key role in providing administrative support in the management of bids and tenders, organizing departmental activities, and ensuring smooth business operations.
WHO ARE YOU?
You hold a diploma in administration, office management, or another relevant field.
You have at least 5 to 10 years of experience in an administrative position, ideally in a commercial environment (international experience is a strong asset).
You are proficient with Microsoft Office Suite, particularly Word, Excel, and Outlook. You show excellent initiative and can anticipate needs. You are comfortable in a support role and are highly organized.
You can manage multiple priorities simultaneously with calm and efficiency
You demonstrate tact and strong intercultural sensitivity in your communications, adapting your approach to cultural contexts and different stakeholders.
You are fluent in French and English, spoken and written (Spanish is an asset).
You enjoy collaborating, learning, and contributing directly to the success of a dynamic team.
WHAT WILL YOU DO?
Reporting to the Director - Business Development, you will: Handle the administrative follow-up of international tenders: collecting required documents, proofreading, formatting, and ensuring deadlines are met.
Manage the Director's calendar: appointments, travel, and meeting preparations.
Organize schedules for client visits. Update and maintain the database of clients, prospects, agents, and opportunities. Contribute to the preparation of business presentations and reports.
Coordinate certain communications with clients, partners, and international agents. Support the smooth execution of international trade missions (logistics, required documents, event registrations, etc.). Assist with the administrative management of the department (project follow-ups, minutes, etc.).
To support our international growth, we need an organized, detail-oriented, and proactive individual to effectively assist the Director - Business Development.
You will play a key role in providing administrative support in the management of bids and tenders, organizing departmental activities, and ensuring smooth business operations.
WHO ARE YOU?
You hold a diploma in administration, office management, or another relevant field.
You have at least 5 to 10 years of experience in an administrative position, ideally in a commercial environment (international experience is a strong asset).
You are proficient with Microsoft Office Suite, particularly Word, Excel, and Outlook. You show excellent initiative and can anticipate needs. You are comfortable in a support role and are highly organized.
You can manage multiple priorities simultaneously with calm and efficiency
You demonstrate tact and strong intercultural sensitivity in your communications, adapting your approach to cultural contexts and different stakeholders.
You are fluent in French and English, spoken and written (Spanish is an asset).
You enjoy collaborating, learning, and contributing directly to the success of a dynamic team.
WHAT WILL YOU DO?
Reporting to the Director - Business Development, you will: Handle the administrative follow-up of international tenders: collecting required documents, proofreading, formatting, and ensuring deadlines are met.
Manage the Director's calendar: appointments, travel, and meeting preparations.
Organize schedules for client visits. Update and maintain the database of clients, prospects, agents, and opportunities. Contribute to the preparation of business presentations and reports.
Coordinate certain communications with clients, partners, and international agents. Support the smooth execution of international trade missions (logistics, required documents, event registrations, etc.). Assist with the administrative management of the department (project follow-ups, minutes, etc.).
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