Research Administrative Assistant II

Reporting to the Scientist(s), the Research Administrative Assistant (RAA) will contribute to the research activities of the scientist(s) by providing administrative, operational and technical support. The RAA will facilitate the conduct of research projects by preparing funding applications; maintaining calendars and arranging meetings and travel; processing HR paperwork for incoming and current staff; assisting with budgets and financial administration for research project accounts and reimbursement requests; as well as preparing communications and responding to requests. The RAA also carries out general office administration and clerical duties. The RAA serves as an integral part of the research administration process, liaising with both internal departments such as Finance and Human Resources, as well as external stakeholders such as granting agencies and conference organizers. The RAA will excel at managing multiple deadlines while performing all tasks within organizational policies and maintaining confidentiality.

• A post-secondary degree or diploma
• Five (5) years of related administrative experience
• Strong knowledge of MS Office with intermediate skills in Outlook, Word, and Excel
• Excellent organizational, prioritization, and time-management skills required to coordinate multiple activities.
• Experience coordinating meetings including preparation of agenda, minute taking and dissemination, etc.
• Ability to work in a team as well as independently under minimal supervision
• Demonstrate excellent communication (verbal and written) skills

• Experience working with research teams and/or in a clinical research environment
• Experience in submitting peer-review grant applications
• Experience with preparing Research Ethics Board submissions

Contract Details:
Salary Min: $57,950 – Max: $77,267 per annum

Comments to Applicant:
Please send a complete CV with a cover letter describing pertinent experience to:

Sara Karimi
Human Resources and Payroll Assistant
Ottawa Hospital Research Institute
[email protected]

The Ottawa Hospital Research Institute is committed to building and sustaining a welcoming and supportive culture that promotes equity, diversity and inclusion for trainees, researchers, and staff. We are devoted to identifying and removing barriers that limit equitable access to opportunities within our organization. The Ottawa Hospital Research Institute strongly supports initiatives that encourage the participation of all groups, in particular the four groups defined in the Employment Equity Act (women, Indigenous peoples, persons with disabilities and members of visible minorities).

We thank all applicants for their interest. However, only those invited for an interview will be contacted. The Ottawa Hospital Research Institute is an equal-opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.