Facilities Coordinator

Employment Type: Permanent

FTE: 0.50 FTE (20 hours per week) 

Work Schedule: Weekdays - Dayshift (specific days are flexible) 

Summary of Position

Calgary Foothills Primary Care Network (PCN) is a group of family physicians and health care professionals in northwest Calgary and Cochrane collaborating with various external stakeholders to deliver the best possible primary care. Calgary Foothills PCN has established a team environment where individuals are encouraged to take initiative, be creative and contribute to ongoing decision-making.

Reporting to the Director, Human Resources and Business Operations, the Facilities Coordinator will be a key player in overseeing the day-to-day operations of the organization’s physical facilities. This role ensures the facility is well-maintained, functional and safe for all employees and visitors. The Facilities Coordinator will manage maintenance, repairs, vendor relationships and ensure compliance with safety standards and regulations. 

Key Responsibilities

Key aspects of the position may include, BUT are not limited to:    

• Support and assist with daily facilities needs as they arise while ensuring the physical site is well maintained, functional and safe for all employees and visitors 
• Manage and maintain access cards process including preparing and deactivating access cards for various stakeholders (employee, physicians, students) as required 
• Act as liaison between PCN, landlord and external vendors, and communication pertain site information to staff 
• Office, kitchen and medical inventory management including developing and maintaining a supply process, taking inventory, creating purchase requisitions and ordering supplies
• Maintain common physical spaces (i.e., meeting rooms, kitchen, etc.), ensuring they are ready to be used
• Conduct site orientation for new staff, physicians and students 
• Monitor the site to ensure compliance with Occupational Health and Safety (OHS) guidelines while acting as a Fire Warden – and assist with the smooth evacuation of the site to the muster point in case of an emergency or building fire drill
• Serve as the main point of contact for all facility-related issues for employees and visitors
• Ensure that facility operations meet the needs of the organization and that any concerns or issues are promptly addressed
• Responsible for the overall maintenance and upkeep of the site (including maintenance of medical equipment)
• Manage and coordinate with external vendors as required (i.e., contractors, building management, repair companies)
• Participate in the training of staff on site processes and operations as needed 
• Oversee the facilities site management at other PCN site(s), which may include travel to other PCN site(s) such as Cochrane       

Knowledge, Skills & Abilities

• Strong communication, interpersonal and relationship building skills
• Critical thinking skills and ability to make sound decisions
• Ability to multi-task and prioritize effectively 
• Organizational skills and proven ability to work under pressure
• Works effectively both independently and collaboratively
• Attention to detail in all aspects of work
• Knowledge of Occupational Health and Safety and building/maintenance procedures
• Knowledge of Infection Prevention Control (IPC) protocols and proper Personal Protective Equipment (PPE) usage
• Proficient in basic functions of Microsoft Office (Word, Outlook, Excel)

Qualifications

• Certificate in Facilities Management, Business Administration, or a related field preferred
• Proven experience (3+ years) in facilities management, clinic coordination or related fields
• Excellent project management skills with the ability to manage multiple priorities and deadlines
• Strong leadership and interpersonal skills, with the ability to collaborate effectively across departments and with vendors
• Experience in a medical/clinical setting is considered an asset 
• This role requires the individual to work on-site full time

Employment Requirements:

• Completion of a satisfactory criminal record check and/or Vulnerable Sector Search. 

Why Work with Us?

Calgary Foothills Primary Care Network (PCN) is a comprehensive organization filled with meaningful work by developing solutions to meet the needs of our local community and their health concerns. At Calgary Foothills PCN, you will find a sense of belonging with those who share your passion for improving the lives of Albertans and bright, dedicated, and like-minded people.

We’re very proud of our accomplishments and the collaborative and respectful working environment we have established in our organization. We believe in creating highly effective and innovative teams that embody our core values (ICARE):

• Innovation
• Collaboration
• Accountability
• Respect
• Excellence

Employee Perks:

• Corporate savings on gym memberships at GoodLife Fitness and YMCA
• Reimbursement for licensing dues
• Employee Recognition Award program

Convenience:

• Up to 12 paid flex/personal days annually
• Generous time-off policy offering three weeks of starting vacation allowance and moving to four weeks after one year of continuous service

Benefits Plans:

• Option of Healthcare Spending Account and/or Wellness Spending Account
• Health, Dental, and Vision Coverage
• Employee Assistance Program

Retirement Contributions:

• Matching your RRSP and/or TFSA contributions (up to 5% of your pay)

Education:

• Reimbursements on tuition and books for work-related courses
• Time allotted annually of paid company time to pursue educational endeavors and training

Diversity & Inclusion

• Our merit-based selection process during hiring ensures that all qualified candidates are considered. We invite people of all ethnic backgrounds, ancestry, religious beliefs, gender identities and expressions, sexual orientation, ages, family status and disabilities to apply for positions within Calgary Foothills PCN.

Commitment to Truth and Reconciliation

• As part of our ongoing commitment to advancing reconciliation and supporting Indigenous communities, we actively uphold Call to Action 23 of the Truth and Reconciliation Commission of Canada. We are dedicated to increasing the recruitment and retention of Indigenous professionals across all levels of our organization, particularly in health and wellness roles and encourage individuals of Indigenous ancestry to apply. 

If your background matches the qualifications listed above and are looking for an opportunity with a dynamic organization that is making a difference in the community, please submit your resume and cover letter.

Please note that only candidates considered for an interview will be contacted.

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, as well as districts 4, 5 and 6 of the Otipemisiwak Métis Government and all people who make their homes in the Treaty 7 region of Southern Alberta.