Special Events Coordinator - Seasonal

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

Position Purpose summary:

The Special Events Coordinator will provide support and oversight to the organization of and/or the development of seasonal fundraising special events (Christmas Campaign). The funds raised from these events will support The Salvation Army Okanagan Central’s Christmas Gifts of Hope program and other year-round community support programs and initiatives.

RESPONSIBILITIES And Accountabilities

The incumbent will assist with the following range of job duties characteristic, or typical of the job class:

• Organizes fundraising initiatives in cooperation with sponsors for the Christmas season on behalf of The Salvation Army Okanagan Central Community Church and Ministries.
• Contributes to the development and implementation of a comprehensive marketing and communication strategy and accompanying materials
• Develops, prepares, edits and distributes special events materials (i.e., brochures, newsletters, fact sheets, media releases, business letters, photographs, video, etc., along with content for internet websites)
• Works closely with the fundraising team/s, senior management and other stakeholders to assist with the development of brand imaging.
• Monitors expenditures for special events to ensure conformity to budget provisions
• Provides support to the development, stewardship and special event programs; may include set up and technical support where required
• May organize and maintain a media library of relevant pictures, newspaper clippings, video, audio, internet links, etc.; maintains up-to-date listing of all media contacts
• Assists in the preparation of displays, exhibits, PowerPoint presentations, etc. providing materials as required; may manage exhibit booths
• Give direction and supervision to volunteers assisting with special events.
• Receives monetary and non-monetary donations with strict adherence to The Salvation Army’s policies and procedures.
• Performs other duties as assigned
  
  

NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties. Refer to the Task List.

CRITICAL RELATIONSHIP MANAGEMENT

Internal relationships: Supervisor, Corps Officer’s, volunteers, and staff

External relationships: Participants and their families, government agencies and local community support services

Managerial Responsibility

• This position reports directly to the Community Services Director.
• This role works independently and within a team giving leadership and direction to volunteers
  
  

Financial And Materials Management

• This role will have some financial or budgetary accountabilities and all approved eligible personal travel expenses are reimbursed
  
  

Working Conditions

• This is a temporary contract position: hours will be varied based on program needs.
• Some flexibility in scheduling is expected, some weekend and evening work may be required.
• Time commonly spent in office environments in agreeable conditions, in service and administration areas of social service centers, or in corps settings.
• This position provides direct service to the community and will support people from a diverse range of backgrounds and histories.
• The ability to lift/move up to 20 lbs. 25
• Frequent travel should be anticipated within the Central Okanagan to and from event locations.
  
  

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

Education And Experience Qualifications

Education, Qualifications and Certifications:

• Completion of high school.
• Completion of a two (2) year Community College Diploma is an asset.
• Alternative combinations of education and experience may be considered.
  
  

Experience And Skilled Knowledge Requirements

• Experience in communications, public relations or equivalent combination of education
• Training and experience in a relevant field Knowledge of community-based resources is required and experience networking within the community.
• Hold a valid BC Class “5” drivers licence, own vehcile and insurance and provide a copy of a driver’s abtract for review and veritifcation that is satisfactory to The Salvation Army, in its sole discrection.
• Must have a solid understanding of basic to intermediate computer operation including Microsoft 365 programs, data entry, internet browsers, and some file management and ability to create reports.
  
  

Skills And Capabilities (examples Provided Below)

• Be a positive and outgoing representative of The Salvation Army Okanagan Central.
• Display competence in developing and maintaining appropriate participant relationships and interagency relations
• Attention to detail, problem solving and analytical skills.
• Proficient computer skills in all aspects of Microsoft Office.
• Ability to enter data and perform statistical analysis efficiently and accurately.
• Ability to deal effectively with the public, business leaders and professionals.
• A team player: ability to work in a compassionate, respectful, active, responsible, and non-judgmental manner and independently.
• Keen sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Lead by example, by demonstrating a positive attitude, a strong work ethic and a willingness to learn and be flexible in the face of change.
• Self-motivated – Able to plan work activities and priorities associated with each event.
• Driven – Advocates, supports, and motivates.
• Relationship building – demonstrated ability to build positive, productive, and supportive relationships with the community, corps members, volunteers, and other staff.
• Problem solving – creates action plans to help break down barriers to achieving event goals.
• Participant centered – willingness to listen and learn from each event, evaluating outcomes.
• Organizational commitment – understanding and ability to uphold the ethical and social norms of the organization.
• Communication – strong written, verbal, and interpersonal communications skills.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening as required.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
  
  

Compensation

The target hiring range for this position is $17.85 to $20.64 with a maximum of $24.77.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [email protected] if you have a need for any accommodation and we will be pleased to discuss this with you.