PROJECT ADMINISTRATOR

Black & McDonald’s Kingston team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Responsibilities

The Project Administrator position is located in Kingston, Ontario and typically reports directly to the Sr. Project Manager. Duties and responsibilities include but are not limited to:

Administrative Support: Provide comprehensive administrative support to the project management team, encompassing tasks such as documentation management, scheduling, reporting, and record keeping.

• Entering timesheets
• Processing expenses
• Purchase orders
• Change order controls
• Requesting subcontractor POs from legal department
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Document Management: Oversee project-related documentation, including contracts, permits, drawings, correspondence, and regulatory compliance documents.
• Meeting Coordination: Coordinate, schedule, and actively participate in project meetings, capturing minutes and disseminating summaries to relevant parties
• Other duties as required
  
  

Competency Requirements

• Communicates Effectively
• Customer Focus
• Holds Self and Others Accountable
• Teamwork and Collaboration
• Values and Respects Others
  
  

Education Requirements

• High School Diploma
• Degree or Diploma in Office Administration or transferable experience
  
  

Work Experience Requirements

• New graduates will be considered
• 1-2 years in an office environment is considered an asset
• Experience in the construction sector is considered an asset
  
  

Skills, Abilities, And Other Requirements

• Proficient knowledge and understanding of:
• Organization and time management
• Work well under pressure
• Meet all deadlines
• Ability to multitask
• Valid Ontario Drivers’ License
• Proficient user of: MS Office (Word, Excel, Project) JD Edwards or an Oracle-based ERP system considered an asset
  
  

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.