Executive Assistant

Purpose:
The office of Deputy Provost Markham will be located at the Markham Campus (MC). The MC will be urban, connected and integrated with local and global communities. Academic programs and research will revolve around core themes of technology and entrepreneurship, as applied in different contexts and professional fields. Students will acquire knowledge and skills to contribute to a rapidly changing economy and society through innovative programs and research opportunities where they interact directly with employers and community partners. Located in one of the fastest growing and most diverse regions of Ontario and Canada, this Campus of York University will specialize in flexible learning formats to serve a diverse population of students, including young adults, as well as mature and mid-career learners, newcomers to Canada and workers impacted by technological change. MC will support York's efforts to enhance research excellence and the application of our work through an expanding innovation hub.

Reporting to the Deputy Provost Markham, the Executive Assistant provides efficient, professional, and confidential administrative support. Duties are broad, varied and often of a confidential nature. Daily activities involve interaction with staff, faculty and high-level internal and external contacts and officials, with frequent exposure to sensitive information requiring considerable tact, discretion, and judgment. In addition, the Executive Assistant will work with the MC team as a front-line ambassador to help promote the MC and provide general information on York University led initiatives, programs, and partnerships. This position is responsible for complex calendar management and coordination of a variety of administrative activities.

Education:
University degree, preferably in a business-related or education field or equivalent combination of education and experience is required.

Experience:
Minimum of 3 years' related experience providing a full range of executive support to a senior leader or administrator in a complex institutional environment. Experience within an academic environment strongly preferred.

Skills:
Excellent communications, both oral and written.
Proven report preparation and prioritization skills.
Ability to produce clear and concise documentation and reports.
Excellent proofreading skills.
Scrupulous attention to detail.
Superior discretion, judgment, tact, diplomacy, creativity, and initiative.
Strong interpersonal skills.
Excellent organizational, planning and project management skills.
Ability to work independently, as well as in a team environment.
Ability to effectively meet numerous competing time demands and deadlines in a highly complex environment and work effectively under pressure.
Ability to maintain confidentiality.
Experience and proficient with all computer applications used in the University (Word, Excel, Access, PowerPoint, Visio) Lotus Notes, e-mail, etc.).
Intermediate Wordpress or similar for updating web content.
Ability to adapt to change and learn new applications.

Additional Notes:
Please note: This position requires the candidate to produce verification of degree(s), credential(s), or equivalencies from accredited institutions and/or their international equivalents at the time of interview.

• Compensation:

York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

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We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

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PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.