Administrative Assistant

WE ARE GROWING...FAST!!
Kinetic Custom Trailers is a fast-paced custom manufacturer with locations in Penticton, BC and Waco, TX. We specialize in custom trailers for the oil and gas, construction, and energy sectors—and anything else that requires structural steel. If it’s made of metal, we can build it. At Kinetic, we value teamwork, flexibility, and innovation to deliver exceptional quality and service. Join us as we expand and solidify our operations, contributing to a culture where everyone is key to our collective success.

Help us keep operations rolling smoothly—join our team as an Administrative Assistant! Ready to take on a versatile and people-focused role that keeps key departments running efficiently? We’re looking for a detail-oriented and enthusiastic Administrative Assistant to support our Sales, Marketing, and HR teams. In this role, you’ll provide essential administrative support, including data entry, event coordination, internal communication, and documentation. If you’re a team player who thrives in a fast-paced environment and enjoys wearing many hats, we’d love to hear from you! This is an on-site role at our Penticton, BC manufacturing facility
Who You Are You are a highly organized and dependable administrative professional with a talent for communication and coordination. You’re passionate about supporting teams, keeping things on track, and making sure nothing slips through the cracks. Whether you’re scheduling interviews, preparing marketing materials, or assisting the sales team with order tracking, you take pride in your work and love supporting people. You bring energy, a positive mindset, and a proactive approach to every task
Key Responsibilities

• Support the Sales team with order entry, order tracking, and follow-ups.
• Assist the Marketing team with vendor communication, internal announcements, social media content coordination, and event logistics
• Provide HR administrative support including onboarding documentation, employee communications, and coordination of internal staff events
• Maintain accurate records and data entry across multiple systems
• Assist in organizing internal meetings, preparing reports, and compiling team updates
• Help draft internal communications and coordinate employee engagement initiatives
• Liaise with external vendors or partners for events and promotional materials
• Provide front-desk support as needed including phones, mail handling, and greeting visitors

Required Qualifications

• Minimum 2 years of experience in an administrative, HR, sales, or marketing support role
• College diploma or equivalent education in Business Administration, Marketing, Human Resources, or related field
• Proficiency with Microsoft Office (especially Outlook, Word, Excel); familiarity with graphic tools and social media platforms is an asset
• Excellent written and verbal communication skills
• Highly organized, with strong time-management and multitasking ability
• Friendly and professional demeanor with a collaborative, team-first attitude
• Discreet and trustworthy with confidential information
• A positive attitude, eagerness to learn, and a proactive work ethic
• Strong attendance record and ability to adapt to shifting priorities

You Are Also

• Service-oriented – you love helping others and take initiative to support wherever needed
• Proactive – you stay ahead of deadlines and anticipate needs without being asked
• Detail-driven – you check your work twice and ensure data accuracy
• Creative & communicative – you can draft a great email, plan a fun event, or support a campaign
• Team-oriented – you contribute to a culture of support, accountability, and fun

What We Offer

• Competitive Pay: $50,000 - 70,000, based on experience

• Benefits: Comprehensive benefits package, paid holidays and paid time off

• Growth Opportunities: Advancement into specialized trailer assembly, quality control, or supervisory roles

• Team Environment: Work in a collaborative, continuous improvement-focused production shop

• Stability: Full-time, permanent position with consistent hours

Schedule & Work Details

• Hours: Full-time, 40 hours per week, Monday to Friday, 8:00 AM – 4:30 PM

• Location: Penticton, BC

• Environment: Office, industrial manufacturing environment

Join Our Team Today

Submit your resume and cover letter to [email protected]. We thank all applicants—only shortlisted candidates will be contacted.