Project & Facilities Coordinator (12-Month Term)

Job Details

Description

Altea’s Project & Facilities Coordinator is a highly organized, detail-oriented problem-solver who supports the successful delivery of all facilities, projects and new club openings. This role manages project administration duties, coordinates club improvement initiatives, and keeps schedules, budgets, and details on track.

You thrive in a fast-paced environment, stay calm under pressure, and maintain high-quality work. With strong communication skills and a knack for multitasking, you handle reporting, meeting planning, and cross-department updates with ease—keeping everyone aligned and informed.

This job might be for you if you have the following talents & spirit:

• You’re an A-Player – You aren’t afraid of competition and love surpassing targets. You’re a data driven high performer hungry to make your mark. 
• You’re Flexible – You’re flexible for travel and understand this isn’t your traditional 9-5 job. You’re available to support teams in various time zones.
• You’re Coachable – You're a team player and open to feedback. We operate with a team first mindset. If you aren’t looking to work with your team, you aren’t a good fit.  
• You Have a Passion for Results – You don’t settle for good enough—you strive for greatness in every aspect of your life. You are truly passionate about unlocking the hidden potential in others, guiding them beyond their perceived limits to achieve results they never thought possible.  
• You Understand the Why. Every interaction is designed to move our members towards long-term success. 
• You Let Data Drive Decisions – You don’t rely on guesswork—you track progress, analyze trends, and ensure every plan is results-driven. From performance metrics to membership adjustments, you use data to provide recommendations to club level leadership. 
• You Solve Issues Before They Become Problems – You anticipate challenges and address them proactively. You approach problem-solving with precision and efficiency. 
• You Believe in Process – Structure and consistency elevate results. You understand the importance of well-defined systems, ensuring every member follows a proven pathway to success while experiencing the highest level of service. 
• You Execute with Discipline – You follow through. You set goals, hold yourself accountable, and ensure every member stays engaged in their journey. Whether it’s follow-ups, progress assessments, or refining the experience, you drive action that delivers measurable outcomes. 
  
  

As a Project Coordinator, a typical day might include the following:

• Coordinate with departments across locations on project planning and execution.
• Support new club openings with on-site setup, deliveries, staffing coordination, and task delegation.
• Manage procurement of equipment, furniture, and services for new and existing clubs.
• Track and manage quote requests, purchase orders, and financial documentation.
• Oversee CMMS work orders, preventive maintenance, and vendor performance.
• Maintain dashboards and reports for facilities performance and budget tracking.
• Ensure compliance with permits, licenses, and inspections.
• Manage asset libraries and warranty documentation.
• Provide onboarding support and resources for new club managers.
  
  

To land this role you need to have;

• Post-secondary education, preferably in facilities management, business administration, or in construction management. A diploma in Architectural technology or engineering technician would be considered an asset
• 2-3 Years’ Experience working in construction, facilities or related field
• Strong communication skills, both written and verbal;
• Strong attention to detail and exceptional organizational skills;
• Strong time management and planning skills, with an emphasis on quality output;
• Able to effectively communicate with all types of staff, including technical, professional, and upper management.
• Strong knowledge of financial management, technology management, and internal controls.
• Strong knowledge of Microsoft office, Microsoft Project, Smartsheet’s and general computer skills are required
• All team members must provide a recent Criminal Background Check prior to commencement of training and/or work.
  
  

Perks of this position include;

• A competitive salary
• Group Health Benefits
• Complimentary individual membership
• Maternity/Paternity top up
• Team Member Perks
• Complete training and development package
• Working alongside great people in a culture that fosters empowerment
• Career-defining growth and development opportunities
  
  

In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Altea. We want to see your personal style - what makes you tick and why you think your next opportunity is with us.

PLEASE NOTE: The purpose of this job advertisement is to provide you with a glimpse into the full responsibilities. It is not a complete explanation of duties, responsibilities or requirements. We are an equal opportunity employer and believes in treating everyone fairly regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status or any other legally-protected factors. We consider all qualified applicants for employment and upon request will provide accommodations to candidates taking part in the selection process.

We thank you for your interest; however, only candidates selected for an interview will be contacted.