Accounts Payable Specialist

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.  

WE BUILD FOR LIFE. 

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards. 

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet. 

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award. 

Modern Niagara is seeking an Accounts Payable Specialist to join our Ottawa accounting team!

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of supplier invoices, employee expense claims, and other payable transactions in accordance with company policies and accounting standards, subject to guidance provided by the Accounts Payable Supervisor. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with internal teams and external vendors.

The Accounts Payable Specialist plays an integral role in the completeness of expenses presented in the Company’s financial statements, management of Modern Niagara’s cash resources, and supporting the overall efficiency of the finance function. As a result, the incumbent in this position must be committed to communicating and sharing information pertinent to the management of cash resources. The Accounts Payable Clerk will take pride in their ability to deliver superior service and foster strong and ongoing relationships with key personnel from Modern Niagara’s vendors.

Duties and Responsibilities:

• Collecting and organizing vendor invoices for input into NetSuite
• Reviewing, verifying, and processing supplier invoices, ensuring accuracy of coding, approvals, and compliance with company policies.
• Matching invoices with purchase orders, investigating discrepancies and resolving issues promptly.
• Reviewing and processing employee expense claims in accordance with company expense policies.
• Assisting with the cheque run process, including monitoring and analyzing cash requirement reports and preparing supporting documentation
• Monthly reconciliation of corporate credit cards
• Communication with vendors and other various stakeholders in the accounts payable cycle
• Reconciling vendor statements and following up to resolve any discrepancies
• Monitoring and analyzing accounts payable
• Taking part in month-end procedures linked to the accounts payable cycle
• Ensuring compliance with company policies, internal controls, and regulatory requirements (e.g., sales tax, etc.).
• Identifying opportunities for process improvements and contributing to the implementation of best practices in accounts payable.
  
  

Qualifications and Job Requirements:

• 2–4 years of experience in accounts payable or a similar accounting role
• Diploma or degree in Accounting, Finance, or related field (or equivalent experience)
• Experience in managing large quantities of data and creating reports
• Strong knowledge of accounts payable processes and accounting principles
• High attention to detail, accuracy, and organizational skills
• Proficiency in Microsoft Excel and other MS Office applications
• Strong communication and interpersonal skills for interaction with vendors and internal stakeholders
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Familiarity with sales tax and HST/GST treatment
• Desire to continuously improve systems and processes with an open mind towards change
  
  

Working Conditions:

• Standard office hours with occasional overtime required during month-end, year-end, or special projects.