Administrative Assistant [Temporary 9 Months]

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant [Temporary 9 Months] your responsibilities will include:

• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Providing support to Assurance Service Line Leadership
• Collaborate with the IBG Team and internal client service members
• Assembling year end packages (tax returns, financial statements, letters)
• Managing electronic and paper-based client files
• E-filing as required
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• Participate in training and stay current with Doane GT software
• Coordinating the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, distribution of invoices
• Managing Calendars
• Managing/submitting expense reports
• Using D365 application to track and report on client relationship management initiatives
• Preparing for client meetings, catering, and meeting materials (e.g., presentations, handouts, minutes, etc.)
• Organize catering, meeting room preparation and clean-up
• Maintain cleanliness of kitchens and common areas, office space throughout the workday
• Managing boardroom bookings and catering requirements including set-up, and clean up for meetings and office events
• Organization and distribution of incoming and outgoing mail.
• Being responsible for the duties of frontline reception as needed
• Assisting the Manager of Administrative Services with various ad hoc duties (e.g., set up of client and internal receptions, new colleague space set up, clean-up of storage room, etc.)
  
  

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant [Temporary 9 Months]? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

• 1-2 years of administrative experience
• Excellent written and verbal communication skills with an aptitude for building strong client relationships
• Strong Word processing skills
• Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc
• Strong negotiation skills with a problem-solving attitude & innovative thinker
• Proven experience in providing exceptional client service
• Takes initiative and direction and is a self-directed learner
• Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
• Demonstrates sound judgment regarding confidential and sensitive matters
• Available to work overtime during peak tax filing seasons
  
  

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

• This role is required to be in-office 5 days per week
  
  

Are you ready to Discover Your Purple?

At Doane Grant Thornton, we’re committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we’re happy to share that our current base salary for this role ranges from $45,000-$48,000 in Richmond. If this role is available in another location(s), the associated salary range in that location(s) may vary based on relevant factors, including geography.

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.