Administrative Assistant

We are hiring one (1) full-time, permanent Administrative Assistant in Energy Services working out of Edmonton, AB.

As the Administrative Assistant for Energy Services (ES), you’ll be the go-to support for the Director and senior leaders—keeping communications flowing, travel organized, reports accurate, and finances tracked. You’ll also make sure everyone, whether remote or in-office, has the supplies and tools they need to thrive.

This opportunity is open to both internal and external applicants. Current EPCOR employees are encouraged to apply using their “@epcor.com” email address.

What you’d be responsible for

• Preparing and managing documents, correspondence, presentations, and reports.
• Providing comprehensive administrative support by managing correspondence, supplies, meetings, travel and accommodation logistics, leadership calendar scheduling, boardroom and catering bookings, vacation tracking, internal event coordination, and accurate documentation of meeting minutes.
• Responding to telephone and email inquiries from external and internal customers monitoring shared mailboxes.
• Maintaining SharePoint content and distribution lists.
• Managing reporting schedules and supporting research, analysis, and report preparation, including drafting preliminary reports for review.
• Drafting and editing ES communications and sending to leadership for review.
• Coordinating administrative tasks and coverage across ES; assisting with the regulatory application process as required.
• Managing invoices, expenses, purchase orders, and monthly financial/telecom reports; maintaining taxable benefits and overseeing year-end and expense reporting.
• Managing inventory, working cross-functionally to ensure costs remain on track and in budget.
• Organizing and managing large-scale staff events and programs.
• Coordinating staff moves within ES, maintaining transfer reports, and handling confidential employee data.
• Supporting the HSE Committee and HSE initiatives
• Partner with project leads and S3s on projects and assist with recruitment efforts.

• High school diploma, GED or equivalent level of secondary education.
  • A Diploma or Certificate in Office Administration or related area is desired.
  • Completion of a course or certification in computer studies, website design or administration, or related field would be considered an asset.

• 5+ years of experience in a progressively responsible administrative position.
• 2+ years of business writing experience.
• Demonstrated experience with software and web applications, including web design and/ or SharePoint.
• Experience with Microsoft Office Suite specifically: Excel, Word, PowerPoint.
• Experience handling confidential information, managing accounts payable/receivable, and using financial software applications.
• Excellent verbal and written communication skills, with strong grammar, spelling, and proofreading abilities.
• Proven strengths in organization, planning, attendance, performance, and presentation best practices.

To be successful in this role, you must demonstrate exceptional reliability, consistent attendance, and a strong commitment to high performance. You take pride in delivering quality work on time, maintaining focus and accountability in a fast-paced environment. With keen attention to detail and a high level of technical and professional expertise, you approach tasks with adaptability and resourcefulness. You conduct yourself professionally, apply critical thinking to overcome challenges, and communicate clearly with diverse groups. You understand the importance of customer responsiveness and work collaboratively to achieve goals while continuously seeking opportunities for improvement.
Other important facts about this job

Jurisdiction: CSU52

Class: A3

Wage: Starting at $33.21 per hour (Final Wage and Step will be determined at the time of selection and are subject to change based on ratification of the new collective agreement).

Hours of work: 80 hours biweekly

Current EPCOR employees are encouraged to apply using their “@epcor.com” email address.

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Please note the following information:

• A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
• If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
• A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
• To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.

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