Facilities Coordinator

Job Description

The Opportunity:

We’re looking for an experienced and proactive Facilities Coordinator to support the smooth operation of our office environment. This role involves overseeing front desk staff, coordinating facility maintenance and safety procedures, managing office assets and access, and serving as a key liaison with building management. The ideal candidate brings strong organizational skills, a service-oriented mindset, and the ability to juggle multiple priorities in a dynamic setting.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
  
  
  

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• Oversee, coach and provide support to front desk receptionists;
• Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment;
• Attend joint health and safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE. Increased value would also be delivered if the facilities coordinator were to take and maintain necessary training to be able to serve as the JHSC “management representative”;
• Manage and distribute ad-hoc requests for assistance from the business and other team members;
• Liaison with the building owner to communicate day to day issues that arise, e.g. elevators down, fire drill etc;
• Oversee, manage and delegate security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles;
• Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;
• Work with the facilities team to maintain a tidy, safe and functional working environment;
• Ensure the maintenance of kitchen/lunchroom cleaning stock;
• Management and maintenance of all company fire extinguishers and first aid kits
• Keep floor plans updated for the ON/OFF boarding employees and vacancies.
  
  
  

What you’ll bring to WSP:

• Min 5 years’ experience in similar role;
• Intermediate to advanced knowledge of MS Word, Excel and Outlook;
• Experience with document formatting & production;
• Experience working with a large organization desirable;
• Excellent customer service skills;
• Strong communication and relationship-building skills;
• A demonstrated commitment to providing quality service and work;
• Strong organizational and time management skills with the ability to juggle multiple priorities;
• A proactive and enthusiastic team player;
• A self-starter who can work independently;
• Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines;
• Ensure duties are performed in a professional and timely manner;
• Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour.
  
  
  

Key personal attributes:

• Organized and proactive.
• Approachable, dependable.
• Works well under pressure and juggling multiple priorities.
• Lives the company vision and values.
• Presents professional image.
• Manages self under pressure.
• Adopts "Best for WSP" approach in day-to-day activities.
  
  
  

Salary range (in British Columbia): $53,100 to $73,000

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable
  
  
  

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.