Executive Administrative Coordinator - 123Dentist

We are hiring an Executive Administrative Coordinator, Full Time Permanent basis at our office located in North York, ON.

Who Are We -

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including HR, marketing, finance, as well as supply & equipment procurement.

To learn more about us, please visit here: https://www.123dentist.com/

What We Offer -

We offer professional advancement opportunities, competitive compensation, fantastic benefits and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

Position Summary -

The Executive Administrative Coordinator provides essential administrative and organizational support to assigned executives by handling administrative tasks and ensuring smooth day-to-day operations. This role focuses on calendar management, travel arrangements, and expense processing. The position requires attention to detail, reliability, and the ability to follow established procedures.

Key Responsibilities -

• Schedule and organize meetings and appointments.
• Arrange travel as needed.
• Assist with accounts payable and expense submission tasks, such as submitting invoices and tracking approvals.
• Maintain organized digital document systems for easy retrieval.
• Prepare and format correspondence, reports, and other documents as directed.
• Provide occasional backup for reception duties, including answering phones and greeting visitors.
• Other duties as assigned.
  
  

Qualifications -

• High school diploma or equivalent; post-secondary education in office administration is an asset.
• 1–2 years of administrative experience preferred.
  
  

Required Skills & Abilities -

• Highly professional and adaptable with proven judgment and discretion.
• Sensitivity to confidential matters is required.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to follow instructions and established processes.
• Good communication skills for internal coordination.
  
  

Working Conditions -

• Highly professional, collegial work environment
• A supportive team, keen to enable you to learn and grow alongside the organization.
• Dynamic, fast-paced and growing company, with an entrepreneurial, can do’ approach
  
  

Equal Opportunity Employer -

123Dentist is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

JOB ID:9608-EAC-ON-0999