Office & Facility Manager - Montreal - F/M/X

Who are we?
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.

At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here's what our recruitment process looks like:

Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!

Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!

Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.

As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate's shoes to ensure they have the best possible experience.
We look forward to meeting you!

Job description

As an Office Manager, you will be responsible for overseeing and enhancing various aspects of our office environment, with a strong emphasis on customer service and creating a positive workplace experience. You will act as an ambassador of Mantu, representing the company through your actions and interactions.

Key Responsibilities:
Workplace Experience:
Deliver a welcoming and professional experience to employees, clients, and visitors.
Assist HR with onboarding and offboarding processes.
Maintain up-to-date office information and manage communications and mail delivery.
Plan and coordinate onsite and offsite events.

Safety, Emergency Management, and Data Protection:
Ensure compliance with Mantu Data Protection policies and standards.
Manage the access control user database.
Report and follow up on security incidents.
Conduct maintenance activities for fire detection and extinguishment systems.
Organize evacuation drills and other emergency management actions.

Cost Management, Office Services & Supplies:
Ensure the availability of necessary supplies and services for smooth office operations.
Evaluate supplier performance and manage vendor relationships.
Analyze office P&L and budget, ensuring cost control.
Oversee the inventory of laptops, mobiles, and other IT devices.

Facility Management:
Maintain a clean and well-maintained office environment through proactive maintenance.
Support fit-out and refurbishment projects.

Sustainability:
Implement initiatives to reduce CO2 emissions and minimize energy and resource waste.

Your Profile:
Fluent in the local language and English.
Bachelor's degree.
Strong interest in the Office Manager role.
Expert-level proficiency in Microsoft Excel.
Desire to work in a dynamic and international environment.

Essential Soft Skills:
Customer Service Orientation: Strong focus on providing excellent service to internal and external stakeholders.
Communication: Ability to convey information clearly and effectively to various stakeholders.
Adaptability: Ability to remain flexible and perform well under pressure.
Problem-Solving: Creative and proactive in finding solutions to challenges.
Empathy: Understanding and addressing the needs and concerns of employees and clients.
Organizational Skills: Efficient in managing multiple tasks and priorities.
Attention to Detail: Ensuring accuracy and thoroughness in all tasks.

Nice to Have:
Tech-Savvy: Comfortable with using and learning new technologies to improve office efficiency.
Interest in AI Applications: Enthusiastic about leveraging AI to boost productivity and streamline processes.
Project Management Skills: Experience in managing projects and coordinating with different teams.

As an ambassador of Mantu, you will embody the company's values and represent its commitment to excellence in every interaction.

Mantu is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.