Supervisor, Staff Scheduling

Your New Company!

At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them. No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you're a recent college graduate or seeking your next career opportunity, it's time to discover your future at Altasciences.

We are better together and together We Are Altasciences.

About The Role

The Supervisor, Staff Scheduling is responsible for the supervision and management of the staff scheduling team and ensuring the efficient planning and scheduling of staff resources to meet clinical trial activity needs.

What You’ll Do Here

• Management of the staff scheduling team, including but not limited to, PTO management, timesheet approval, ongoing and yearly performance reviews, employee hiring, disciplinary actions and termination.
• Perform, direct and/or oversee the training of the staff scheduling team.
• Proactively assess learning opportunities for the staff scheduling team.
• Identify and track staffing trends (i.e. absences, punctuality) and report trends accordingly.
• Collect and track scheduling trends and identify process improvement to optimize staffing needs and avoid over staffing.
• Review study protocols and develop scheduling plans based of clinical trial activity needs.
• Ensure and/or review and approve scheduling plans.
• Proactively solve and/or escalate planning and scheduling constraints.
• Maintain and/or ensure a continuous line of communication with clinical operations teams on the progression of clinical trial scheduling.
• Ensure the collaboration of the staff schedulers with training teams to schedule trainees with trainers on clinical activity tasks.
• Act as a liaison to the clinical operations teams.
• Provide clinical trial staffing schedules to clinical operations teams in a time efficient manner.
• May communicate with placement agencies in order to schedule contract employees.
• Track staff availability and schedule staff appropriately.
• Hold meetings to communicate clinical trial needs and/or departmental objectives.
  
  

What You’ll Need To Succeed

• High School Diploma and related work experience required.
• College or University degree preferred.
• Excellent Communication in French and English.
• 6 months or more experience in staff management/supervision.
• Intermediate to advanced proficiency with Microsoft Office suite (Excel, Word, Outlook).
• Experience in planning schedules an asset.
  
  

Altasciences Strives To Provide a French Working Environment For Its Employees In Quebec. Although As Part Of Its Francization Program Has Taken All Reasonable Steps To Avoid Imposing The Above-mentioned Requirement. Fluency In English Is An Essential Requirement For The Position Of Supervisor, Staff Scheduling Including, But Not Limited To, For The Following Reasons

• The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.
  
  

What We Offer

• Full time permanent position
• 37.5 hours a week;
• Hybrid position; 50% remote – 50% from our Montreal Site (1200 Beaumont ( In front of Metro L' Acadie and free parking for employees))
• Must be available on call one (1) weekend out of four (4)
  
  

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences’ Benefits Package Includes

• Health/Dental/Vision Insurance Plans
• RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs
  
  

Altasciences’ Incentive Programs Include

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews
  
  

MOVING IN UNISON TO DELIVER A BIG IMPACT WITH A PERSONAL TOUCH

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request. Join us at Altasciences!