Athletics and Recreation Assistant – Part-Time

Athletics and Recreation Assistant – Part-Time
The Arbutus Club has been a landmark in Vancouver since 1964. Today, we are a modern recreation complex with first-class food, beverage, retail, and recreational services. Our vast range of facilities and programs, coupled with unparalleled service, has earned us a reputation as one of Canada’s finest premier private clubs.

We are seeking a motivated and organized Athletics and Recreation Assistant to support the delivery of Recreation Services programming and events. This role combines administrative support, program coordination, and event execution, ensuring a high-quality experience for members and participants. The ideal candidate is a strong communicator, detail-oriented, and able to work collaboratively in a dynamic team environment.

Why Join the Club?

• Access to professional development and training opportunities
• Employee discounts and staff perks across Club services
• Daily meal allowance of $12.50 per day worked at The Bistro
• Free on-site staff parking
• Be part of Canada’s leading private family club

Responsibilities

• Assist in planning, coordinating, and executing recreational events, tournaments, and seasonal programs across non-racquet sport areas, including recitals, shows, Fitness and Wellness seminars/workshops, the Minor Hockey year-end party, and other activities
• Support Home Away From Home outings and assist program leads with scheduling, registration, staffing, equipment coordination, and space bookings
• Support risk management practices including documentation, waivers, and incident reporting
• Provide administrative assistance, including scheduling meetings, organizing files, processing registrations, tracking participation, preparing reports, and taking meeting minutes
• Respond to internal and external inquiries regarding programs and events
• Order supplies for all departments and provide general administrative support as required
• Serve as the lead for the GameTime scheduling platform, managing facility bookings, user access, schedules, troubleshooting issues, and supporting program registration and reporting

Qualifications

• Minimum 1–2 years of experience in program coordination, event planning, or administrative support, preferably in a recreation or sport environment
• Strong proficiency in Microsoft Office, particularly Excel; experience with scheduling software (e.g., GameTime, Northstar) is an asset
• Strong organizational, scheduling, and communication skills; ability to multitask and work collaboratively
• Familiarity with recreation or community sport programming and experience with facility scheduling or customer service is an asset
• Position requires evening and weekend hours to support events and programming (Saturdays plus up to 3 weekdays/weeknights)
• Work is office-based with regular movement between workstations throughout various sport and recreation areas

We are committed to ensuring that the application and interview processes are accessible to all applicants. Accommodations will be provided upon request during the selection process.

We thank all applicants for their interest in The Club. Only those selected for further consideration will be contacted. No phone calls or walk ins please. Visit our website at www.arbutusclub.com.

Job Type: Part-time

Pay: From $22.00 per hour

Benefits:

• Casual dress
• Company events
• Discounted or free food
• Flexible schedule
• On-site parking
• Store discount

Work Location: In person