Office Assistant-2025

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Obstetrics & Gynaecology, Schulich Medicine & Dentistry, Western University is a busy and diverse department.

Promoting the health of women is our life’s work. We are dedicated to advancing women's health through patient care, education and research.

Our Vision – to be leaders in women’s health, inspired by those we serve and provided by those who care

Our Mission – to promote excellence in patient-centred care for women and their families together with our healthcare partners, and through education and research relating to all aspects of women’s healthcare

Our Values – with respect we listen, with excellence we learn, and with compassion we care and achieve

Responsibilities

The Administrative Assistant/Office Assistant reports to the Chief of Gynaecology and Chair / Chief, Obstetrics & Gynaecology and will oversee and coordinate the scheduling of surgical time in the OR for the department’s surgeons. The Administrative Assistant will have a good working knowledge of how clinical physicians have OR time allocated to them and work closely with several physicians.

Qualifications:

Education: Community College Diploma in an administrative/medical field. University degree in a related discipline preferred

Experience:

• 5 years of experience in a medical office setting
• understanding of gynaecologic terminology
• familiarity with OBGYN and LHSC policies and procedures

Skills, Abilities & Expertise:

• performing general office procedures
• answering telephones,
• booking new appointments
• following up with reminder calls
• coordinating and organizing clinics
• coordinating referrals,
• liaising and working with residents and physicians
• follow-up and complete orders for patients on behalf of resident/physician as directed

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Background Checks

Please note, successful applicants may be required to produce current record check(s) (e.g. vulnerable sector, criminal record and police information) from a police service prior to commencing employment.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Note: This position is expected to be filled internally by reappointment.