Quality Assurance Release Coordinator

Responsible for preparing regulatory submissions, supporting product registration and lifecycle management, and ensuring compliance with domestic and international regulatory requirements. This role includes tracking registrations, responding to regulatory queries, coordinating with Health Canada, and monitoring regulatory changes. Additionally, the coordinator assists with quality-related licensing, supplier documentation, and supports the Sr. Supplier Quality Manager in vendor approval, compliance, and risk assessments.

Key Responsibilities:

• Lead the preparation of regulatory submissions and maintain the life cycle of currently marketed regulated products.
• Track registrations and effectively communicate with leadership team on a projects progress to ensure all critical timelines are met.
• Lead the preparation and review of responses of regulatory queries in relation to efficacy and safety as needed.
• Lead interactions with Health Canada from pre-submission and throughout the submission review cycle to ensure prompt regulatory approval, optimal labelling, and implementation of local regulatory strategies.
• Monitor regulatory changes and applicable regulatory requirements, identify impact of changes and/or regulations on operations and products and communicates changes across the organization.
• Maintain and establish product documentations, certificates of analysis and product specification documents. Maintain Regulatory documentation system, data.
• Monitor and interpret regulatory changes, assess operational impact, and drive implementation of updates.
• Collaborate cross-functionally to align regulatory activities with business goals and ensure compliance in product development, marketing, and labeling.
• Actively contribute to improving critical departmental processes and to initiatives to enhance the internal work environment.
• Aid in achieving compliance with Domestic and International Regulatory Regimes.
• Support the vendor approval process by gathering, reviewing, and maintaining supplier documentation (e.g. COAs, HACCP plans, third-party audits, allergen statements, etc.
• Coordinate with quality, procurement, and other teams to evaluate new and existing vendors for compliance with food safety and quality standards.
• Assist in conducting risk assessments of suppliers based on product category, country of origin, and food safety history.
• Help track and follow up on missing or expired documents to ensure approved vendors remain compliant with internal and regulatory requirements.
• Other tasks as assigned.

Qualifications:

• 3 years or more of experience in pet food / food or pharmaceutical production.
• Bachelor or diploma in Food Science, Food Technology, Biology, Microbiology or related field.
• Strong skills in planning and organization, leadership, communication, problem-solving, decision-making, and teamwork.
• Strong and current knowledge and training certificates in Good Manufacturing Processes (GMP), Hazard Analysis Critical Control Point (HACCP) or ISO9001, ISO22000, FSSC 22000 and SQF.
• Familiar with supplier auditing, related laws and regulations (CFIA required, FDA/USDA.
• Experience in quality document control & record.
• Experience in regulatory issues and application process for Health Certificates.
• Detail-oriented, assertive, and proactive thinker.
• Working knowledge of Microsoft Office.

Physical Conditions:

• Long Periods of Sitting at a Desk
• Ability to lift at a minimum of 50lbs
• Ability to stand for hours, bend, twist to support the job duties.