Administrative Assistant-Construction

Olymbec is currently seeking a dynamic and detail-oriented Administrative Assistant to support our Vice President of Construction as well as the broader Project Management team, as part of a maternity leave replacement (1 year contract). This role is essential to the day-to-day administrative operations of the construction department.

The Administrative Assistant will report directly to the Vice President of Construction.

MAIN RESPONSIBILITIES:

• Assist the Vice President and the Project Management team;
• Review and approve workers’ timesheets;
• Organize and participate in meetings as needed;
• Maintain and update required documents and organize files on the SharePoint server;
• Coordinate material deliveries;
• Draft contracts and purchase orders;
• Review and approve invoices;
• Perform any other related duties.

REQUIREMENTS AND SKILLS:

• 3–5 years of experience in project coordination or similar roles;
• Highly organized and detail-oriented;
• Strong time management and prioritization skills;
• Excellent proficiency in Microsoft Office Suite, especially Excel;
• Collaborative approach and professional attitude;
• Excellent communication skills;

• Experience in the construction industry (preferred).

DIVERSITY AND INCLUSION:

We value diversity and are an equal opportunity employer. All qualified applicants will be considered without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information, or any other characteristic protected by law.

Please note that some job offers are conditional upon background checks, including a criminal record check.